Business Coordinator to Chairman

3 weeks ago

Hofuf, Saudi Arabia Pipecare Group Full time

**PipeCare Group** of companies has been helping the customers ensure the integrity of their pipeline and facility assets for over 20 years. PipeCare Group is looking for a **Business Coordinator to Chairman.**
**Business Coordinator to Chairman** plans, organizes and coordinates various projects, monitors their progress, and reports outcomes. He/she communicates and collaborates with different teams, provide administrative and operational support, resolves issues, and analyzes the market trend.

**Main responsibilities**:

- Coordination - organizing the various parts of an activity to enable collaboration and efficient communication.
- Advisory - giving information or advice or a recommendation about what should be done.
- Assistance - scheduling appointments and meetings, coordinating resources, and assembling appropriate reference and back-up material for all meetings - including meetings set by the Chairman; scheduling the Chairman meetings with high-level leaders of other organizations, with the appropriate combination of assertiveness.

**Main duties**:

- Provide executive-level support to the Chairman with a high degree of initiative, judgement, and discretion;
- Develop and maintain a basic knowledge of all major initiatives of the Institute;
- Manage a complex schedule for the Chairman and handle frequent reprioritizations that will often require independent decision making. Duties under this include:

- Ensure the Chairman is well prepared for meetings and other internal/external activities;
- Coordinate travel arrangements: develop itineraries, book flights and hotel

arrangements, reserve meeting facilities, and perform other necessary

arrangements as needed - including travel scheduled by the Chairman;
- Serve as a point of contact for the Chairman;
- Proactively identify and exercise independent analysis and judgement in prioritizing

situations requiring the Chairman’s attention;
- Track the Chairman’s project deadlines and needs, while also simultaneously meeting one’s own deliverables;
- Accompany the Chairman on business trips and travel to carry out duties assigned by CEO;
- Establish and maintain a strong working relationship with the Executive Personal Assistant who coordinates all communication and activities with C-suits,
- Other duties as assigned.

**Required Qualifications**:

- **Master of Arts degree, Master of Science degree, or equivalent degree**;
- 5+ years of experience in complex coordination of activities, management, or

comparable experience;
- Excellent written and verbal communication skills;
- Ability to work independently as well as collaboratively with colleagues. This includes

overcoming geographic and other potential barriers to communicating with and making

contributions to the team’s work;
- Exceptional organizational skills, including the ability to manage multiple tasks and

projects simultaneously while meeting deadlines;
- Ability to thrive in a fast paced and challenging environment;
- Capacity to think strategically, critically, and respond analytically;
- Ability to edit and format documents;
- Mastery of Microsoft Office suite;
- Flexibility in working with new issues, topics, and approaches.

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