
Admin Assistant
3 weeks ago
Schedule appointments and update events’ calendars
- Arrange staff meetings, answer telephones and take messages or transfer calls.
- Take accurate minutes of meetings.
- Handle incoming and outgoing mails and faxes.
- Prepare memos, invoices, or other reports.
- Edit documents as required.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system and databases, whether electronic or paper.
- Manage the stationery supply for the company, negotiate with vendors for supplies, and manage stockrooms. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Perform a variety of administrative duties that are necessary to run an organization efficiently.
- Create spreadsheets; manage databases; and prepare presentations, reports, and documents.
- Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations for the employees.
- Support the onboarding process for new hires, including documentation and orientation sessions
- Coordinate payroll-related activities, such as collecting timesheets or assisting with employee queries.
- Work with the HR department in arranging employee events.
- Work with the marketing department in arranging company events.
- Liaison with the Giza Systems Marketing division or the required marketing materials.
- Manage the social media pages of the company and coordinate replies with the concerned departments.
- Perform other tasks as required.
- .
**Personal Skills**:
- Knowledge of office management systems and procedures.
- Excellent time management skills and ability to multi-task and prioritize work.
- Strong organizational and planning skills.
- Excellent communication and interpersonal skills.
- Excellent analytical & problem-solving skills.
- Excellent command of verbal and written English.
**Technical Skills**:
- Prior administrative experience.
- Excellent computer skills, especially typing.
- Basic IT troubleshooting (printer setup, software updates)
- Knowledge of office hardware (copiers, scanners, fax machines)
**Education**:
Bachelor’s degree in Business Administration or a Related Field.
**Job Details**:
Job Location
Riyadh, Saudi Arabia
Company Industry
Construction & Building
Company Type
Employer (Private Sector)
Job Role
Administration
Employment Status
Full time
Employment Type
Employee
Job Division
ARIA
Finance
HR and Administration
Career Level
Mid Career
Years of Experience
Min: 1 Max: 4
Residence Location
Saudi Arabia
Nationality
Saudi Arabia
Degree
Bachelor's degree
-
Admin Assistant
1 day ago
الرياض, Saudi Arabia Six Flags Qiddiya City and Aquarabia Full timeThe Admin Assistant (Park Operations) will provide administrative support to the Park Operations department at Six Flags Qiddiya City. This role requires excellent organizational and multitasking skills, as well as the ability to work in a fast-paced and dynamic environment. The Admin Assistant will be responsible for performing a variety of administrative...
-
Secretary/admin Assistant
4 weeks ago
الرياض, Saudi Arabia Limitless Solutions for Conferences and Seminars Organizing LLC Full timeWe are looking for Secretary/Administrative assistant to join our team. The job description for this position is: - Handling all the purchasing for office, Pantry, Stationery, and cleaning items. - Welcome visitors by greeting, directing them appropriately and notify concerned personnel. - Manage & coordinate CEO appointments and informs CEO about meeting...
-
Admin Assistant
3 weeks ago
الرياض, Saudi Arabia Lana Al Arab Contracting Company Full time**Admin Assistant (Construction Project Experienced)** **Location**: NEOM, KSA **Contract**: 6 months, extendable **FAT**: Will be provided by Client **Working hours**: 10 hours **Working days**: 6 days **RESPONSIBILITIES**: - Provide administrative support to project managers and site teams. - Manage project documentation, including contracts,...
-
Executive - Admin Assistant
2 weeks ago
الرياض, Saudi Arabia Six Flags Qiddiya City and Aquarabia Full timeAt Six Flags & AquArabia Qiddiya City, The Executive - Admin Assistant is responsible for assisting the Division leader with a variety of tasks and projects. Additionally, this position assists other team members as needed. Collective - Comply with the Six Flags Qiddiya’s code of conduct and ethics - Promote the Six Flags Qiddiya vision, mission, values...
-
HR Assistant
3 weeks ago
الرياض, Saudi Arabia Nesma Digitec Co. Ltd Full timeAssisting with day to day operations of the HR and Admin functions and duties - Providing clerical and administrative support to HR and Admin - Compiling and updating employee records - Deal with employee requests regarding human resources issues - Assist in payroll preparation by providing relevant data. - Communicate with public services when necessary -...
-
Admin Assistant Specialist
3 weeks ago
الرياض, Saudi Arabia Parsons Full timeParsons is looking for an amazingly talented **Admin Assistant Specialist **to join our team! In this role you will get to **work on one of the unique hospitality projects in the kingdom **. **What You'll Be Doing**: - Generate and update spreadsheets/SharePoint, track deliverables; ensure all appropriate forms adhere to Client and Parsons guidance and...
-
Admin Assistant
1 week ago
الرياض, Saudi Arabia Egis Group Full time**Company Description** Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis...
-
Office Admin
4 weeks ago
الرياض, Saudi Arabia Mrkas Full timeThe Office Admin will handle a variety of administrative tasks, ensuring the smooth and efficient operation of the office. This role requires excellent organizational skills, attention to detail, and the ability to manage office tasks independently. The maximum salary for this position is 6000 SAR. **Responsibilities**: - Manage daily office operations,...
-
Junior Office Admin Assistant
3 weeks ago
الرياض, Saudi Arabia Noir KSA Full timeJob Title**:Junior Office Admin Assistant** Place of Work**:Laysen Valley, Riyadh** Start Date**:Q4 2024** Starting Monthly Salary**:SAR 4,000 to 5,000 (Full package / Live Out)** **Company Profile**: We are a multi-award-winning, high-end cafe renowned for its exceptional coffee, exquisite pastries, and unparalleled service. We are dedicated to...
-
Admin Assistant
3 weeks ago
الرياض, Saudi Arabia Mafan Al Rasam "Atelier21" Full time**Administrative Assistant** In some circumstance contacting various Ministries such as Ministry of Labor, LMRA, GOSI, CPR and Immigration. - Answer phones and greet visitors in a pleasant manner and directs them to concerned individuals in the office - Organize, maintain and update the office file system and reference library ensuring easy extraction of...
-
Office Admin Specialist
4 weeks ago
الرياض, Saudi Arabia Qureos Inc Full time**About the Company**: Marcom Comprehensive Arabia DMCC is a leading marketing and communications agency in the Middle East, providing comprehensive solutions to clients across various industries. Our team is dedicated to delivering exceptional results and we are now seeking an Office Admin Specialist to join our growing team. **Job Summary**: As an Office...
-
Admin Assistant
4 days ago
الرياض, Saudi Arabia ASSAF INDUSTRIAL COMPANY Full time**Job Summary**: **Key Responsibilities**: - Manage and organize office files, documents, and records. - Schedule appointments, meetings, and travel arrangements. - Prepare reports and presentations. - Maintain office supplies and equipment, ensuring they are stocked and functional. - Assist with data entry, Timesheets and attendance record-keeping, and...
-
HR Assistant
3 days ago
الرياض, Saudi Arabia Build Event Full time**Key Responsibilities**: - Supporting daily administrative and HR duties. - Assisting HR manager with data entryrecord maintenance, payroll processing and provide clerical support to HR team. - Maintain digital and electronic records of employees. - Schedule meetings, interviews, HR events and maintain agendas. - Coordinate training sessions and...
-
Receptionist, Admin Support
1 hour ago
الرياض, Saudi Arabia Takeda Pharmaceutical Full time**Job Purpose** The Receptionist job carrier various responsibilities including greeting visitor, answering calls, booking and receiving courier, supporting admin department. **Principle accountabilities** **Expected end results** **Major activities** **Responsibilities** - Greeting visitors, offering them refreshments and directing them to the right...
-
Executive Assistant
3 weeks ago
الرياض, Saudi Arabia Northern Trust Full timeExecutive Assistant **About Northern Trust**: Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889. Northern Trust is proud to provide innovative financial services and guidance to the world's most successful individuals, families, and institutions by remaining...
-
Government Admin Assistant
4 weeks ago
الرياض, Saudi Arabia Shell Full time**Purpose**: The role has two dimensions: **1) Government relation**: To assist the company on all government interactions, coordinating with various government entities, and ensuring compliance with governmental procedures and regulations. **2) Real Estate**: To support administration activities to Facility Management, assist with daily operations, ensure...
-
HR & Admin Officer
4 weeks ago
الرياض, Saudi Arabia RLDatix Full timeRLDatix is on a mission to transform care delivery worldwide, ensuring every patient receives the safest, highest-quality care. Through our innovative Healthcare Operations Platform, we're connecting data to unlock trusted insights that enable improved decision-making and help deliver safer healthcare for all. At RLDatix we’re making healthcare safer,...
-
HR Admin Specialist
1 week ago
الرياض, Saudi Arabia Genesys Full timelocations - Riyadh, Saudi Arabia - time type - Full time - posted on - Posted Today - job requisition id - JR107179 - Genesys empowers organizations of all sizes to improve loyalty and business outcomes by creating the best experiences for their customers and employees. Through Genesys Cloud, the AI-powered Experience Orchestration platform, organizations...
-
Leasing Admin Officer
2 days ago
الرياض, Saudi Arabia AZAD PROPERTIES Full time**Key Responsibilities in Leasing Administration**: - Responsible for reviewing contracts and making initial notes before sharing them with the legal department. - Ejar Platform Contracts Entry Expert. - Tracking critical dates (renewal options, evacuations, rights to terminate, and expirations) for existing contracts, generates and maintains several...
-
Admin Assistant
4 weeks ago
الرياض, Saudi Arabia Giza Systems EG Full timeHandle all interactions and documentation with Saudi government entities such as the Taxation Authority, Zakat Authority, Labor Office, and other relevant bodies. Manage and oversee banking transactions and relationships, ensuring all financial activities comply with local regulations. Ensure the company adheres to all local laws and regulations, including...