Receptionist, Admin Support

5 months ago


Riyadh, Saudi Arabia Takeda Pharmaceutical Full time

**Job Purpose**

The Receptionist job carrier various responsibilities including greeting visitor, answering calls, booking and receiving courier, supporting admin department.

**Principle accountabilities**

**Expected end results**

**Major activities**

**Responsibilities**
- Greeting visitors, offering them refreshments and directing them to the right person.
- Answering calls and providing information to callers, taking messages and handling general queries.
- Manage both stationery and pantry supply ordering and organizing.
- Keeping the reception area tidy.
- Receiving courier, invoices and packages for staff.
- Booking couriers on behalf of staff members.
- Maintaining office app for employee attendance.
- Maintaining office first aid box and controlling parking access & Office access for office members and visitors.
- General administration work and record keeping as delegated by secretary / administrator.
- Preparation of meeting and conference rooms and assist in arrangements for catering.
- Assisting all the PA’s to order lunch snacks & prepare meeting rooms for their respective departments meetings.
- Handling vendor payments of office supplies (scanning invoices / submitting for payments).
- Handling Etisalat invoices monthly wise and finalizing for the payments.
- Preparing office petty cash replenishment form with receipts and submitting for payments.
- Performs all other duties as assigned within the scope of work.

**Dimensions**
- List the quantitative terms of the jobs on which it has some direct or indirect impact. Describe the nature and extent of the job and the scale of activities involved in the job._
- Geographical span: Saudi Arabia

**Skills & knowledge**

**Educational qualifications**
- Bachelor’s degree on administrative or any related field.
- Proficiency with MS office.

**Relevant Experience & knowledge**
- 3 to 5 years of experience

**Personal Characteristics & behaviors**
- Ability to handle high volume production-based work environment.
- Ability to work independently.
- Strong verbal and written communication skills.
- Must be able to effectively manage deadlines and multiple priorities.
- Adheres to internal financial and compliance controls for all meetings.
- Highly detail oriented.
- Demonstrable customer-oriented attitude.
- Ability to interact with all levels of the organization
- English fluency

**Locations**:
Riyadh, Saudi Arabia

**Worker Type**:
Employee

**Worker Sub-Type**:
Regular

**Time Type**:
Full time


  • Receptionist & Admin

    6 months ago


    Riyadh, Saudi Arabia Career Maker Full time

    Looking for Receptionist cum Admin for a leading MNC in Riyadh. Arabic speaker & females preferred. Budget is around SAR 9000-10000 + Benefits.

  • Admin Receptionist

    5 months ago


    Riyadh, Saudi Arabia Search & Select Management Consultancy Full time

    Hiring for Admin cum Receptionist for an interior fit-outs company based in Riyadh, KSA: **Please attach your CV in English** - With at least 1 to 2 years of experience in office management, reception or customer service - Fresh graduates are also encouraged to apply - Good communication and organization skills **Job Types**: Full-time, Permanent Pay: Up...

  • Admin Assistant

    5 months ago


    Riyadh, Saudi Arabia The Qode FZ LLC Full time

    We are looking for a dynamic Admin Assistant / Receptionist to join our growing team in our Riyadh Office. **Title**: Admin Assistant / Receptionist **Reports to**: Senior HR and Administration Manager **Office**: Riyadh, KSA **KEY ATTRIBUTES | QUALIFICATIONS** - Previous working experience as a Receptionist/Personal Assistant/Executive Secretary -...


  • Riyadh, Saudi Arabia AMIT TRADING CO LLC Full time

    Job Duties/Responsibilities: - Provides clerical and reception support for the administrative and organizational functions including but not limited to answering telephones, greeting guests, follow up transactions & referrals and other administrative jobs in the Head Office (Riyadh) - Facilitate administrative requests and transactions to improve guests'...

  • Receptionist

    5 months ago


    Riyadh, Saudi Arabia AGS Logistics Full time

    AGS Logistics is seeking a highly organized and personable individual to join our team as a Receptionist cum Office Administrator. This role is crucial for creating a welcoming environment for our clients and ensuring the smooth operation of our office on a day-to-day basis. **Key Responsibilities**: - Greet visitors and direct them to the appropriate...


  • Riyadh, Saudi Arabia Career Maker Full time

    Seeking talented, dynamic and highly motivated Receptionist for a leading french energy MNC. **Salary**: ﷼8,000.00 - ﷼10,000.00 per month

  • Admin Manager

    7 months ago


    Riyadh, Saudi Arabia Arbete Careers Full time

    **Position Summary**: The **Site Admin Manager** is responsible for ensuring efficient and effective administrative operations at a specific site or location. This role involves overseeing administrative staff, managing office procedures, and ensuring compliance with company policies and regulations. The Site Admin Manager collaborates with various...


  • Riyadh, Saudi Arabia AMIT TRADING CO LLC Full time

    **Job description** Job Duties/Responsibilities: - Provides clerical and reception support for the administrative and organizational functions including but not limited to answering telephones, greeting guests, follow up transactions & referrals and other administrative jobs in the Head Office (Riyadh) - Facilitate administrative requests and transactions...


  • Riyadh, Saudi Arabia Aldenham Prep School Full time

    **Main Tasks and Responsibilities**: The purpose of the job is to provide a warm welcome to all visitors and incoming callers, alongside a broad provision of administrative support to the school, including: **School Receptionist**: 1. Maintain discretion and confidentiality at all times; 2. Welcome and sign-in/out all visitors and parents; 3. Receive...

  • Receptionist, Riyadh

    5 months ago


    Riyadh, Saudi Arabia ABB Full time

    **Receptionist, Riyadh**: **Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, abilities, ethnicity and generations. Together, we are embarking on a...

  • Admin Assistant

    5 months ago


    Riyadh, Saudi Arabia The Qode FZ LLC Full time

    We are looking for a dynamic Admin Assistant to join our growing team in our Riyadh Office. **Title**: Admin Assistant **Reports to**: Senior HR and Administration Manager **Office**:Riyadh, KSA **KEY ATTRIBUTES | QUALIFICATIONS** - Previous working experience as a Receptionist/Personal Assistant/Executive Secretary - In-depth knowledge of office...


  • Riyadh, Ar Riyāḑ, Saudi Arabia Doka GmbH Full time

    About Doka GmbHDoka GmbH is a leading global provider of innovative formwork solutions and services in the construction industry. With a strong presence in over 60 countries, the company has a high-performing distribution network that offers advice, customer service, and technical support to its clients. Doka GmbH employs a diverse team of professionals who...


  • Riyadh, Ar Riyāḑ, Saudi Arabia Doka GmbH Full time

    {"h3": "Job Overview"} Doka GmbH, a world leader in innovative formwork solutions, is seeking a highly skilled Receptionist cum Admin & Sales Support to join its dynamic team in Riyadh. As a key member of the office staff, you will provide exceptional support to the business operations, ensuring seamless communication and administrative tasks are executed...


  • Riyadh, Ar Riyāḑ, Saudi Arabia Star Services LLC Full time

    Key Responsibilities:Provide exceptional customer service by greeting and assisting visitors, clients, and staff.Manage the reception area, including telecommunication systems, and maintain a clean and organized environment.Efficiently handle inquiries, update directories, and manage visitor logs to ensure seamless communication.Develop and maintain strong...


  • Riyadh, Ar Riyāḑ, Saudi Arabia Star Services LLC Full time

    Key Responsibilities:Provide exceptional customer service by greeting and assisting visitors, clients, and staff.Manage the reception area, including telecommunication systems, and maintain a clean and organized environment.Efficiently handle inquiries, update directories, and manage visitor logs to ensure seamless communication.Develop and maintain...

  • Corporate Receptionist

    5 months ago


    Riyadh, Saudi Arabia Irwin & Dow Full time

    The Role Corporate Receptionist (6 month FTC) A global professional services company are seeking a Saudi National Corporate Receptionist to join their team of Business Support personnel in the regional Riyadh office. Our client’s success has been built on their ability to employ the best people and as an ambassador for the organisation, this role is key to...

  • Receptionist

    5 months ago


    Riyadh, Saudi Arabia Last Cut Media Services Full time

    **Receptionist Job Role and Responsibilities**: A receptionist plays a vital role as the first point of contact for visitors and callers, ensuring a positive and welcoming experience. Here are the key responsibilities associated with the role: - **Greeting Visitors**: Welcome guests and visitors with a warm and friendly demeanor, creating a positive first...


  • Riyadh, Saudi Arabia brilliant mind events Full time

    BM Events is a premier hospitality staffing agency, delivering unparalleled service across Saudi Arabia. We specialize in providing expert staffing solutions for various events, ensuring every occasion is a success. Our Riyadh office is now seeking a dynamic and skilled Receptionist + Administrative Assistant to join our team. As the face of BM Events, you...


  • Riyadh, Ar Riyāḑ, Saudi Arabia Star Services LLC Full time

    Key Responsibilities:Provide exceptional customer service by greeting and assisting visitors, clients, and staff members.Ensure the reception area is well-managed, including telecommunication systems, and maintain a clean and organized environment.Efficiently handle inquiries, update directories, and manage visitor logs to ensure seamless...


  • Riyadh, Ar Riyāḑ, Saudi Arabia Star Services LLC Full time

    Key Responsibilities:Provide exceptional customer service by greeting and assisting visitors, clients, and staff members.Manage the reception area, including telecommunication systems, and maintain a clean and organized environment.Efficiently handle inquiries, update directories, and manage visitor logs to ensure seamless communication.Develop and maintain...