Contracts Assistant

3 months ago


الدمام, Saudi Arabia Lucy Electric Full time

Job Advert

Internal Job Title**:Contracts Assistant**

Business**:Lucy Switchgear Arabia**

Location**:Dammam, Saudi Arabia**

Job Reference No**:3516**

**Job Purpose**

Considering the anticipated increase in LSA business volumes the current staff in materials department need resources to ensure timely actions are taken to address day to day contract management and supply chain issues.

**Job Context**

To provide support in data handling and updating AX on all Contract management and Supply chain activities to ensure timely and reliable responses to sales team on order status. Also ensure that AX data is reflecting the actual situation both in progress of sales orders and purchase orders

**Job Dimensions**

The Job involves regular and close interactions with all functions of the business specifically Sales and Production. Will also have exposure to supplier interaction during vendor development activities and hence involves travelling on business

**Key Accountabilities**

These will include:

- Dynamic updates of Sales order status on the production plan
- Ensure Sales order dates on AX is in line with planned production
- Delays in any production schedules are flagged up and communicated to sales well in advance
- Create and maintain item masters, Bills of Materials on AX.
- Engineering changes (ECNs) are actioned on AX and communicated to rest of operations team
- Disconnect in BOMs with physical practices are identified, corrected and concluded in AX and production
- Be a point of contact with QA and AFTER SALES to close out customer complaints pertaining to products supplied
- Ensure product costs are updated and maintained dynamically on AX
- Update all BOS KPIs pertaining to contracts management and purchasing
- Liase with stores to ensure parts required for the week’s production are issued
- Liase with production and stores to ensure spares and accessories are ready with Main FGs
- Ensure timely closure of NCRs pertaining to suppliers
- Create and conclude Outsourcing documentation in line with Lucy processes
- Close the loop with QA regarding new samples approvals from suppliers
- Maintain new vendor development status file
- Track and report cost reductions/savings and BENA progress achieved

**Qualifications, Experience & Skills**
- Bachelor of Engineering -Electrical/Mechanical
- Sound background of engineering processes used in components manufacturing and ETO and ATO business.
- At least 2 years of experience in supply chain function in a reputed manufacturing environment
- Hands on exposure to working on internationally recognised ERP platforms, preferably Microsoft AX D365
- Sound knowledge of supply chain concepts and supply strategy.
- Good knowledge of suppliers in KSA

**Behavioural Competencies**
- Interpersonal skills in handling inter-department day to day issues
- Positive attitude and emotional intelligence skills
- Competent time management and mutli-tasking abilities
- Will be a key player in purchasing departments drive to increase localised sourcing in line with the governmental initiative to support local manufacturing


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