Meetings and Events Specialist

1 week ago

Riyadh, Saudi Arabia Novo Nordisk Full time

Meetings and Events Specialist

**Category**:Procurement**Location**:Riyadh, Riyadh, SA-
**The Position**
- As our Meetings & Events Specialist, you will plan, coordinate, and execute all meetings and events, including conferences, seminars, workshops, and corporate gatherings. You will coordinate with internal stakeholders (business units and departments) to determine event requirements and expectations, and you will stay updated on industry trends to suggest innovative event ideas and improvements in Meetings & Events category.- The main accountabilities will include:
- Select and book venues, arrange catering, and coordinate all logístical requirements, registration for events directly with the venues or via our designated travel agency.
- Develop and maintain relationship, negotiate, and manage vendor contracts, ensuring cost-effectiveness and quality service delivery.
- Ensure sourcing, RF(x) process and savings registration are performed through corporate procurement system -Coupa, and ensure optimal allocation of resources and cost control.
- Evaluate the success of each event and provide recommendations for improvements.
- Utilize employee travel booking tool (Concur travel) to track travel trends, hotels, CO2e emissions, and prepare reports. Additionally, provide recommendations to optimize travel.

**Qualifications**
- In order to be considered, we expect you to have:
- Bachelor's degree in business administration, hospitality management, or a related field
- Proven experience (minimum 3 years) in Meetings & Events planning, coordination, and execution, preferably in pharmaceutical or a corporate environment
- Experience in vendor contract negotiations and management.
- Experience in using corporate procurement systems such as Coupa.
- Excellent organizational and project management skills
- Strong communication and interpersonal skills
- Ability to work independently and as part of a team.
- Strong attention to details and ability to multitask.
- Ability to work effectively under pressure and meet tight deadlines.
- Must have a service mindset and be-available, at the same time assertive and be able to challenge.
- Strong command of written and spoken English.

**About The Department**
- The Meetings & Events Specialist will be an integral part of the Procurement Department, reporting directly to the Procurement Manager. The role within the department is pivotal in ensuring the seamless orchestration of meetings and events that are aligned with the strategic objectives of Novo Nordisk. The department is dedicated to fostering partnerships with vendors, negotiating contracts, and ensuring cost-effectiveness while delivering high-quality event experiences. Our team values creativity, attention to detail, and a commitment to excellence in event planning and execution. Join us in shaping exceptional events that make a real difference within the procurement landscape and support the broader organizational mission.**Working at Novo Nordisk**
- Novo Nordisk is its people. We know that life is anything but linear and balancing what is important at different stages of our career is never easy. That’s why we make room for diverse life situations, always putting people first. We value our employees for the unique skills they bring to the table, and we work continuously to bring out the best in them. Working at Novo Nordisk is working toward something bigger than ourselves, and it’s a collective effort. Novo Nordisk relies on the joint potential and collaboration of its more than 60,000 employees. Together, we go further. Together, we’re life changing.**Contact**-
**Deadline**- We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.- At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.

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