Management Assistant

5 months ago


Jeddah, Saudi Arabia Nestle Operational Services Worldwide SA Full time

**Admin Assistant**

**POSITION SNAPSHOT**

Location: Saudi Arabia (Jeddah)
Company: Nestlé

***

Joining Nestlé means you are joining the largest food and Beverage Company in the world. At our very core, we are a human environment - passionate people driven by the purpose of enhancing the quality of life and contributing to a healthier future.

**A DAY IN THE LIFE **
- Assisting the GM:

- Responsible for GM Office: assets, supplies, files & documents, mail, faxes, incoming external calls, subscription newsletters, newspapers, and magazines.
- Booking & reservation which are related to the GM (internal & external business visits, trainings, meetings)
- May attend meetings under direction of GM to assist with the administrative detail "Minutes" if required.
- Handling & wrapping yearly gifts, sending & receiving all correspondences related to the same, for VIP stakeholders along with sending greeting cards (in alignment with MENA CEO's office)
- Typing official docs & letters in English (whenever required)
- Consolidate monthly commercial reports, key highlights, proud moments, and follow-up with internal stakeholders to submit to HO.
- Liaison between GBM and Official institutions whenever required.
- Handling all incoming & outgoing PR gifts & cards, sending & receiving all correspondences related to the same, for VIP Customers, Suppliers & Official Bodies.
- Consolidate all slides for Info session quarterly.
- Support in planning the CEO visit, coordinates all preparations to ensure smooth and well-planned market visit is executed.
- Book and block the GBM's calendar for monthly report submissions to MENA.
- Monthly reminder for stakeholders on MOR key action points achievement.
- Keep in file all the documents signed by the GM (BDA, Service agreement, ministry letters. Etc.)
- Scan BDA & upload in sales team room; (notify Sales Support any new uploads)
- Travel Coordination:

- Guardian of the T&E Policy (in Concur): ensure adherence, implementation & use or proper docs & communication.
- Arranging hotel room bookings for all internal & external NBT visitors.
- Arranging hotel venue bookings for meetings, trainings & conferences.
- Supports in reservations of air tickets and hotel rooms for travelling NBT employees for business visits or trainings (whenever required)
- Coordinate VIP visitors' agendas: hotel reservations, transportation, dining, documentations, etc.

**What will make you successful**
- University Degree with 2-3 years’ experience in administrative work or support services.


  • Executive Assistant

    5 months ago


    Jeddah, Saudi Arabia MCA Management Consultants Full time

    **Job Title: Executive Assistant** **Responsibilities**: - Provide high-level administrative support. - Manage schedule, coordinate meetings, and handle confidential information - Assist with travel arrangements and prepare materials for meetings **Qualifications**: - 4-5 years experience assisting CEOs/Directors - Proficiency in Arabic **Salary**:...


  • Jeddah, Saudi Arabia Hilton Full time

    Assistant Purchasing Manager An Assistant Purchasing Manager will ensure the accuracy of stocks, accounts payable, prepayments, and creditor/accruals accounting records and provide periodic reports to the Finance department. **What will I be doing?** As Assistant Purchasing Manager, you will ensure the accuracy of stocks, accounts payable, prepayments,...


  • Jeddah, Saudi Arabia Hilton Full time

    An Assistant Purchasing Manager will ensure the accuracy of stocks, accounts payable, prepayments, and creditor/accruals accounting records and provide periodic reports to the Finance department. **What will I be doing?** As Assistant Purchasing Manager, you will ensure the accuracy of stocks, accounts payable, prepayments, and creditor/accruals accounting...

  • Assistant Manager-spa

    5 months ago


    Jeddah, Saudi Arabia Marriott International, Inc Full time

    **Job Number** 23140326 **Job Category** Golf, Fitness, & Entertainment **Location** Assila a Luxury Collection Hotel Jeddah, Prince Mohammed Bin Abdulaziz Street, Jeddah, Saudi Arabia, Saudi Arabia VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Assists with managing aspects...


  • Jeddah, Saudi Arabia Hilton Full time

    Assistant Marketing Manager The Assistant Marketing Manager will be responsible in assisting the Marketing Manager with all Marketing Planning & Execution strategies for the hotel. **What will I be doing?** Manages and coordinates Public Relations activities that promote revenue growth generation and supports the hotel's brand positioning and image....


  • Jeddah, Saudi Arabia Marriott International, Inc Full time

    **Job Number** 23145650 **Job Category** Finance & Accounting **Location** The Ritz-Carlton Jeddah, Al Hamra District, Southern Corniche, Jeddah, Saudi Arabia, Saudi Arabia VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Responsible for following established procedures in...

  • Assistant SPA Manager

    5 months ago


    Jeddah, Saudi Arabia Marriott International, Inc Full time

    **Job Number** 23196898 **Job Category** Spa **Location** The Jeddah EDITION, 2457 Corniche Rd, Jeddah, Saudi Arabia, Saudi Arabia VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Assists with supervising and coordinating activities of employees delivering spa services,...


  • Jeddah, Saudi Arabia Eram Talent Full time

    **Position Summary**: Eram Talent is currently seeking a dynamic and experienced Assistant Store Manager to join our team for a jewellery retail store. As the Assistant Store Manager, you will be responsible for assisting the Store Manager in all aspects of store operations, ensuring exceptional customer service, driving sales, and maintaining the visual...


  • Jeddah, Saudi Arabia Eram Talent Full time

    **Position Summary**: Eram Talent is currently seeking a dynamic and experienced Assistant Store Manager to join our team for a fashion retail store. As the Assistant Store Manager, you will be responsible for assisting the Store Manager in all aspects of store operations, ensuring exceptional customer service, driving sales, and maintaining the visual...


  • Jeddah, Saudi Arabia Recruitment JVJ Full time

    Looking for a lady and a gentlemen Assistant Banquet Manager for a leading 5 star hotel in Jeddah, KSA. - Assist the Banquet Operations Manager with administrative support. - Implement all property policies and procedures. - Ensure smooth operation of all banquet functions. - To have an open availability, to work weekends and week nights at times. - Oversee...


  • Jeddah, Saudi Arabia InterContinental Full time

    Recommend and/or initiate salary, disciplinary, or other staffing/human resources-related actions in accordance with Company rules and policies. Alert management of potentially serious issues. - Assist in ensuring all staff is properly trained and have the tools and equipment needed to effectively carry out their job functions. - May serve as “manager on...


  • Jeddah, Saudi Arabia AccorHotel Full time

    **Company Description** "Why work for Accor? We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless...


  • Jeddah, Saudi Arabia Talent Pal Full time

    Assistant Marketing Manager The Assistant Marketing Manager will be responsible in assisting the Marketing Manager with all Marketing Planning & Execution strategies for the hotel. **What will I be doing?** Manages and coordinates Public Relations activities that promote revenue growth generation and supports the hotel's brand positioning and image....


  • Jeddah, Saudi Arabia Hilton Full time

    Assistant Learning and Development Manager - The Hotel Galleria Jeddah To promote a well-trained staff resulting in positive guest relations. Working with the hotel's lines team members, ensures that company standards are met and measured. **What will I be doing?** The Assistant Learning and Development Manager will perform the following tasks to the...


  • Jeddah, Saudi Arabia Talent Pal Full time

    The Assistant Marketing Manager will be responsible in assisting the Marketing Manager with all Marketing Planning & Execution strategies for the hotel. - Manages and coordinates Public Relations activities that promote revenue growth generation and supports the hotel’s brand positioning and image. Leverages and executes social media strategies in...


  • Jeddah, Saudi Arabia Marriott International, Inc Full time

    **Job Number** 23197544 **Job Category** Food and Beverage & Culinary **Location** The Jeddah EDITION, 2457 Corniche Rd, Jeddah, Saudi Arabia, Saudi Arabia VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Entry-level management position that is responsible for the daily...


  • Jeddah, Saudi Arabia Hilton Full time

    To promote a well-trained staff resulting in positive guest relations. Working with the hotel's lines team members, ensures that company standards are met and measured. **What will I be doing?** The Assistant Learning and Development Manager will perform the following tasks to the highest standards: - Maintenance of employee records including personnel...


  • Jeddah, Saudi Arabia Talent Pal Full time

    **We are looking for an experienced and enthusiastic **Assistant Operations Manager** to join our growing team at **ACCIONA Facility Services** in **Saudi Arabia**.**: Assistant Operations Manager is expected to manage assigned job area/task with full responsibility. Reporting to Operations Manager, the Assistant OM is accountable for the overall safe,...


  • Jeddah, Saudi Arabia Araamis consulting Full time

    Job description - Ensuring timely and accurate financial reporting and month-end closing activities, - Coordinating and reviewing monthly financial statements in accordance with Uniform System of Accounts and the Hyatt policies and procedures. - Ensure a smooth operation of all hotel finance activities in full compliance with the policy, regulatory and...

  • Assistant Talent

    5 months ago


    Jeddah, Saudi Arabia Raffles Makkah Palace Full time

    Company Description Raffles Makkah Palace promises the exceptional standards inherent in the Raffles name and enhanced by Arab hospitality values. Raffles Makkah Palace offers 214 Suites & duplex Villas with breathtaking views of the Masjid Al Haram, the Holy Ka'aba and the city. The hotel combines the best of local cuisine and international dishes in each...