Program Assistant
1 week ago
**Program Assistant**
Job #:
req31338
Organization:
World Bank
Sector:
Administration/Office Support
Grade:
GC
Term Duration:
3 years 0 months
Recruitment Type:
Local Recruitment
**Location**:
Riyadh,Saudi Arabia
Required Language(s):
English & Arabic
Preferred Language(s):
Closing Date:
2/6/2025 (MM/DD/YYYY) at 11:59pm UTC
Description
Country Management Unit Context:
The World Bank's Gulf Cooperation Council (GCC) Country Management Unit (CMU) is the principal liaison between the World Bank and the six Arab States of the GCC, namely Bahrain, Kuwait, Oman, Qatar, Saudi Arabia and the United Arab Emirates. The GCC Country Department manages the relationship with the GCC countries and GCC regional development organizations, working closely with the WBG technical departments to provide advisory and technical services.. The GCC Country Department is managed through four offices: a Regional Office in Riyadh, KSA, a Country Office in Kuwait, a Country Office in Abu Dhabi UAE, and an HQ unit in the World Bank HQ in Washington, D.C.
The Program Assistant will join the Regional World Bank Group Office in Riyadh, a vibrant regional office that manages a growing portfolio of advisory and knowledge services, working in close partnership with government and private sector institutions in Saudi Arabia and the GCC countries. The office houses a diverse team of local and international sector specialists and operations support staff. The World Bank team includes a Program Manager, Program Leaders that represent the four World Bank Verticals (Prosperity, Planet, People, Infrastructure/Digital), a Senior Knowledge Officer, and a Senior Communications Officer for the World Bank. The office also includes a team from the International Finance Corporation (IFC) and the Multilateral Investment Agency (MIGA) - working together with the World Bank as one World Bank Group team. The office manages a wide array of strategic and results-oriented activities that support the achievement of the Vision 2030 and the government's longer-term goals.
Roles & Responsibilities:
The Program Assistant will report to the Program Manager in Riyadh and is expected to primarily focus on supporting the administration of the GCC Operational tasks and country office functions. S/he will also be part of the GCC Operations Team (OT) that supports operational work in GCC countries.
Specific duties and accountabilities include the following:
- Provide administrative assistance at various levels in organizing meetings, conference calls, video conferences, workshops, conferences, including handling administrative and logistic arrangements, preparing and assembling meeting materials, sending out invitations, and follow-up.
- Prepare, review, edit and format project documentation according to Bank and Regional guidelines, as well as maintain a coherent filing system ensuring that all projects' documents are properly filed and referenced.
- Participate in developing project/product timelines, using appropriate software.
- Provide Resource Management (RM) support for GCC countries with guidance from the RM Analyst.
- Respond and handle a wide range of extensive and diverse inquiries, prioritizing and making decisions when multiple courses of action are possible and prepare correspondence on a range of topics
- Provide administrative support, organize and manage meeting schedules for task teams (and visiting missions before and while they are in country).
- Manage internal and external inquiries related to the status of projects in the absence of task team leader and team members.
- Maintain current distribution lists, phone/address lists of project/product contacts, and distributes documents for the team.
- Extract, monitor and report on disbursement data for active projects.
- Translate short documents from English/Arabic and Arabic/English relevant to the work of the team, such as reports, memos, articles, etc.
- Organize and maintain filing system in appropriate filing setup.
- Process all travel requests for relevant consultants working in the CMU.
- Draft routine correspondence and proofread materials using proper grammar, punctuation and style.
- Record, disseminate and track all correspondences and minutes of meetings.
- Coordinate schedules taking priorities into account, monitors changes, and communicate the information to appropriate staff inside and outside the immediate work unit, including officials outside the Bank Group.
- Undertake ad hoc inquiries, investigate standard and non-standard databases, identify and research various sources of information, retrieve, manipulate and present data.
- Undertake CO-support duties as assigned by the Program Manager.
- Undertake ad-hoc assignments and provide support to other staff in the unit as required.
Selection Criteria
**Education/Experience**
Minimum Education/Experience: High school diploma with 5 years of experience, or equivalent combination of education and experience. Bachelor's degree pref
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