Office Manager

3 weeks ago

Riyadh, Saudi Arabia Natixis Corporate & Investment Banking Full time

OFFICE MANAGER & PERSONAL ASSISTANT

**Company Description**

Natixis is a French multinational financial services firm specialized in asset & wealth management, corporate & investment banking, insurance and payments. A subsidiary of Groupe BPCE, the second-largest banking group in France through its two retail banking networks, Banque Populaire and Caisse d'Epargne, Natixis counts nearly 16,000 employees across 38 countries.

Main activities:
**1. Reception**
- Operation of the main telephone system, including directing calls to appropriate individuals and message-taking, as required;
- Meeting and greeting office visitors and clients;
- Liaise with service companies to ensure key business equipment is maintained;
- Handle management of petty cash for day-to-day operational expenses;
- Manage meeting room bookings;
- Receive and distribute inward mail/couriers, stamp and send outgoing mail, liaise with selected courier companies to ensure timely dispatch of outgoing consignments;
- Maintaining the logbook record for visitors.

**2. Purchasing support**
- Preparing payment requests;
- Sourcing for quotations;
- Negotiating with suppliers;
- Handling petty cash and preparing the weekly statements;
**3. Business line support**
- Organising travel itineraries, including air travel/transfers/visas/hotel bookings;
- Scheduling business meetings and collation of all documents required;
- Communicating with other NATIXIS offices worldwide;
- Telephone/Video Conferencing - organising the calls and liaising with participants;
- Preparation and submission of expense claims;
- Assisting the CEO.

**4. Admin support**
- Arranging corporate events, such as staff gatherings, seminars and off-site meetings;
- Manage the orders of printed material such as business cards, envelopes, letterheads etc.

**5. Facilities**
- Managing the maintenance of the facilities in liaison with the external supplier;
- Managing the cleaning of the office in liaison with the external supplier;
- Managing the security of the office in liaison with the external supplier;
- Coordinate with Dubai HR and the external PRO company.

Key internal contacts:

- Various local Business Lines and support functions, Dubai Procurement & Workplace department, others as deemed necessary.

Qualifications and experience:

- Degree educated (or equivalent), in a numerate discipline, e.g. English, Business Administration or relevant field;
- 2 or more years of experience, ideally in a financial institution;
- Strong written and verbal communication, time management, reporting, scheduling, organizational, and interpersonal skills are required;
- Demonstrated proficiency in keyboard skills and the utilization of MS Windows, MS Office, presentation software, and related word processing, spreadsheet, and database software is required;
- Proficiency in English and Arabic.

**About Us**

Natixis is a French multinational financial services firm specialized in asset & wealth management, corporate & investment banking, insurance and payments. A subsidiary of Groupe BPCE, the second-largest banking group in France through its two retail banking networks, Banque Populaire and Caisse d'Epargne, Natixis counts nearly 16,000 employees across 38 countries. Its clients include corporations, financial institutions, sovereign and supranational organizations, as well as the customers of Groupe BPCE's networks.

Natixis Middle East is focused on:

- Structured finance in our four core sectors, Natixis being one of the leading banks in financing renewable energy.
- Global Markets, Fixed Income, Equities and Commodities.
- Trade Finance Solutions
- Islamic Finance
- Investment Banking, DCM, ECM and M&A
- Coverage

Natixis Middle East region spans 14 countries from Egypt to Turkey, but our main focus is in the GCC countries.

Job ID 300003971456591

  • Srr - Communications Officer, Yemen Office Network

    1 month ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 The Yemen Office Network (YON) at the British Embassy Riyadh has a vacancy for Communications Officer on a fixed-term contract for two (2) years, with a possibility of renewal. The jobholder will provide support across a range of YON priorities, but will lead on delivering the Embassy’s communications,...

  • Srr - Accommodation Officer (Ao)

    3 weeks ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy Riyadh has a vacancy for an Accommodation Officer on a fixed-term contract of two (2) years. The Accommodation Officer will assist the Estates Manager (EM) and Community Liaison Officer (CLO) with daily tasks of running a diverse portfolio of UK Based Staff (UKBS) accommodation as well as...

  • Srr - Programme Officer (Eo)

    1 month ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy Riyadh has a vacancy for a Programme Officer on a fixed term contract until 31 March 2025, with possibility of extension depending on performance and operational requirements. We are looking for an energetic and experienced Programme Officer to help manage our fast-growing portfolio of...

  • Office /sales Administrator-saudi National

    2 months ago

    Riyadh, Saudi Arabia The Total Office Full time

    **Nationality**:Saudi Nationals only** **Job Summary**: We are seeking a highly experienced **Office & Sales Administrator** who is well-versed overseeing and enhancing the comprehensive administrative functions related to both office and sales operations within the company. This involves meticulous record-keeping, collaboration with diverse departments...

  • Srr - Administrative Officer, Economic Diplomacy

    5 days ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 The British Embassy Riyadh has a vacancy for an Administrative Officer under the Economic Diplomacy Team for a fixed-term contract until 31 March 2025. There is a possibility of extension of the contract depending on performance and operational requirements. The jobholder will support the British Embassy’s...

  • Srr - Translation Officer (Ao)

    7 days ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy Riyadh has a vacancy for a Translation Officer on a fixed term contract for two (2) years. The main purpose of this role is to provide translation services for the Embassy. The Embassy in Riyadh is one of the busiest Missions in the region. This requires the regular translation of documents...

  • Srr - Administrative Officer, Economic Diplomacy

    2 weeks ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy Riyadh has a vacancy for an Administrative Officer under the Economic Diplomacy Team for a fixed-term contract until 31 March 2024. There is a possibility of extension of the contract depending on performance and operational requirements. The jobholder will support the British Embassy’s...

  • Srr - Cssf Programme Manager, Yemen Office Network

    1 month ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy Riyadh has a vacancy for a Programme Manager for Yemen’s Conflict, Stability and Security Fund (CSSF) on a fixed term contract for two (2) years, with a possibility of renewal. This exciting role will focus on remote managing and delivering Yemen’s Conflict, Stability and Security Fund...

  • Srr - Economic Liaison Officer (Eo)

    3 days ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 The British Embassy Riyadh has a vacancy for Economic Liaison Officer on a fixed term contract for two (2) years, with possibility of renewal. The Embassy in Riyadh is a large team, delivering key priorities against a wide range of UK government objectives. The environment is challenging and the issues can be...

  • Srr - Advisor to Defence Attaché, Yemen Office

    2 months ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 The Yemen Office Network (YON) at the British Embassy Riyadh has a vacancy for Advisor to Defence Attaché on a fixed-term contract of two (2) years. The jobholder will provide detailed, objective, and political-informed security and military analysis to the Defence Attaché (DA), Defence Section, and wider...

  • Srr - Estates Manager (Eo)

    3 weeks ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy Riyadh has a vacancy for an Estates Manager, job grade Executive Officer (EO), on a fixed term contract for two (2) years. The jobholder will manage the Estate of the British Embassy in Riyadh and have oversight of the Estate at the British Consulate in Jeddah. You will directly manage the...

  • Srr/ Srj

    4 days ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 The British Embassy in Saudi Arabia has a vacancy for Visa Outreach Officer, job grade Higher Executive Officer (HEO), under UK Visas and Immigration (UKVI). This is for a fixed term contract for two (2) years, with a possibility of renewal. The jobholder’s key responsibilities will be: - ** VAC & SELT...

  • Srr - Culture, Sport, and Tourism Policy Officer

    3 weeks ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy Riyadh has a vacancy for a Culture, Sport, and Tourism Policy Officer on a fixed-term contract until 31 March 2025. There is a possibility of extension of the contract depending on performance and operational requirements. The jobholder will lead the further development of the UK-Saudi...

  • Srr - Logistics Manager (Eo)

    2 weeks ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy Riyadh has a vacancy for a Logistics Manager on a fixed-term contract of two (2) years. The jobholder will be responsible for the efficient management of all Logistics for the Embassy and oversight of logístical work in Jeddah. This will include developing vehicle safety, driver safety and...

  • Office Manager

    3 days ago

    Riyadh, Saudi Arabia Hill International Full time

    **General Description of Role and Responsibilities**: **Executive Support Role**: - Executive Assistant to the Regional President and other Senior Vice Presidents. - Welcome all visitors and VIP guests to the most professional standards of conduct. Makes and serves coffee or other refreshments when an office assistant or receptionist are not available. -...

  • Office Manager

    2 weeks ago

    Riyadh, Saudi Arabia Aram Meem Full time

    At **ToYou** we take great pride in our diverse team. With their different backgrounds, experiences, and visions, they are the key factor to our success, so if you are interested in joining a team with great minds and talents, **ToYou** is the right place for you. We are now looking for an experienced **Office Manager** who will ensure that the office...

  • Office Manager

    6 days ago

    Riyadh, Saudi Arabia Visa Full time

    **Company Description** Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and...

  • Office Manager

    3 weeks ago

    Riyadh, Saudi Arabia BlackStone eIT Full time

    BlackStone eIT, a leading computer software company, is seeking a highly efficient and organized individual to join our team as an Office Manager. As the Office Manager, you will be responsible for providing administrative support, managing office operations, and ensuring the smooth running of our day-to-day activities. **Responsibilities**: - Coordinate...

  • Office Manager

    3 weeks ago

    Riyadh, Saudi Arabia Crown Consult Full time

    **Riyadh Office Manager** Crown Consult is an award-winning Engineering Consultancy which has been established in the Gulf for over 16 years. We provide a full range of planning, design and project management services for large scale transportation projects, roads and highways, site supervision/management and other infrastructure programs. We are...

  • Office Manager

    2 months ago

    Riyadh, Saudi Arabia Klybeck Life Sciences SA Full time

    This is a full-time on-site role located in Riyadh. The Office Manager will be responsible for providing administrative assistance to the management team, ensuring the smooth functioning of all office equipment, and maintaining customer service standards and excellence in office administration. The Office Manager will be reporting to CEO.