Admin Assistant

2 weeks ago

Jeddah, Saudi Arabia AccorHotel Full time

**Company Description**
"Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
Do what you love, care for the world, dare to challenge the status quo #BELIMITLESS"
- The ability to assist in the recruiting, hiring, training, evaluating, disciplining and motivating employees.
- The ability to ensure service and production is provided in the proper manner, and with the usual high standards.
- The ability to complete, in a timely fashion, all schedules and monitor staffing to insure maximum service, quality, efficiency and productivity. Also to monitor fluctuations in occupancy so that schedules may be adjusted.
- The ability to monitor daily assignments to insure that proper quotas and standards are maintained.
- The ability to establish safe working conditions and practices.
- The ability to participate actively (as required,) in physical inventories of all uniforms, linens (including food and beverage) and supplies.
- The ability to work directly with outside contracted companies when on hotel premises.
- The ability to organize and participate in meetings with all staff on a regular basis.
- The ability to ensure all personnel is exposed to constant refinement, training and development on an on-going basis.
- The ability to update all training material as needed as well as supervise the On-Line Training Program.
- The ability to ensure all daily and weekly payroll reports and sign-in sheets are completed and submitted in a timely manner.
- The ability to oversee the start of housekeeping shifts in the morning and evening.
- The ability to assist in preparing yearly capital and operational budgets for guest supplies, cleaning supplies and equipment and learn how they are conceived, approved and executed.
- The ability to participate in the monitoring of cost management as it pertains to inventories, issue of supplies, labor and energy.
- The ability to maintain good working relationships with all Department and Division Heads in the Hotel at all times.
- The ability to make scheduled tours of the hotel, noting deficiencies and ensuring proper follow-up procedures.
- The ability to participate in a consistent room’s inspection/Quality Control program which is monitored by the Director of Housekeeping. The ability to maintain permanent records of inspections by room number and date, using computer-aided program(s). The ability to maintain records of inspections for employee files.
- The ability to maintain awareness of current industry and community trends and participate in professional organizations, and maintain outside business contacts.
- The ability to monitor and maintain an energy conservation program for the Housekeeping department.
- The ability to become familiar with the Laundry/Valet Department and be able to monitor standards pertaining to guest service, operational efficiency, safety, productivity, quality and personnel.
- The ability to become familiar with the operation of the Uniform Room and monitor the maintenance of standards in the area.
- The ability to work with the hotel and departmental computer systems, especially with regard to how they relate to Housekeeping functions.
- The ability to review all work orders submitted and ensure all orders are handled in a timely and professional manner.
- The ability to assist in periodically reviewing, re-evaluating and revising departmental procedures and job descriptions, supplies, equipment and labor standards, as needed.
- The ability to ensure all security policies and procedures are observed in all departments and areas of responsibilities (e.g., keys, linen room, linen closets, and storage closets.)
- The ability to develop and implement creative concepts of Housekeeping to continue to enhance the image of quality that is associated with Hotel.
- The ability to assume all operational responsibilities in the absence of the Executive Housekeeping.
- The ability to perform other tasks or projects as assigned by hotel management.

**Qualifications**
- Previous housekeeping experience an asset
- Excellent communication and organizational skills
- Strong interpersonal and problem solving abilities
- Highly responsible & reliable
- Ability to work cohesively with fellow colleagues as part of a team with minimum supervision
- Ability to focus attention on guest needs, remaining calm and courteous at all times

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