Project Coordinator

1 week ago

Riyadh, Saudi Arabia Ghafari Full time

**Responsibilities**:
The Project Coordinator will provide administrative support with project documents and utilization. They will assist the Project Manager and/or Lead Architect/Engineer to coordinate the document release schedule and team deliverables. They will be the final check for all outgoing controlled documents. They will be the primary controller of all incoming documents and files.

**Essential Job Functions**:

- Create and open projects on BIM360 and/or local drive as required; coordinate with accounting and marketing for areas that need to be opened on Vision as well
- Create PIF Form (per Project Manager’s guidance and in conformance with company standards) as applicable
- Coordinate proposal documentation and incoming addendums from customers on BIM360, as well as Vision for accounting/marketing purposes
- Assist PM onassembling and submitting proposals, inputting information into PB sheet when projects are awarded, coordinating Project Purchase and Change orders in BIM360
- Coordinate and manage the Document Release on a Project, as well as the Project Close-out and dead filing (if applicable)
- Assist and maintain the Design RFI, ASK and other project related logs, making sure they are up-to-date and complete
- Primary recipient of incoming and outgoing data exchanges on major projects
- Assist in coordinating project meetings, requests, calendar, Labor Report collections and distribution to project teams
- Act as a liaison with the internal team assigned to maintaining the current state/municipality licensing log.
- Report any process violations or recommendations from team to Team Lead, Lead Project Coordinator, Manager and/or Director of VDC and Quality
- Perform other tasks as required such as back-up at the reception desk or back-up for other Project Coordinators when unavailable/overloaded.

Qualifications:
**Education**: Associates degree or higher in a Construction or Quality related field required, Bachelors degree preferred

**Experience**: 5+ years in an administrative capacity, preferably in an A/E or Construction firm

**Skills/Competencies**:

- Proficient user of Bluebeam, Microsoft Office, especially Excel and Word, Microsoft Teams and BIM360
- Highly organized
- Excellent verbal and written communication
- Great problem solver
- Good people skills
- Must read, write and speak English

Overview:
Since 1982, Ghafari Associates has taken a personal approach to highly technical projects in complex markets including: aviation, manufacturing, healthcare, retail, hospitality, K-12 and higher education. As a global team of engineers, architects, process designers, and consultants we blend insight with technological innovation helping clients elevate their efficiency, sustainability, and impact.

Continuously rated a Top Workplace to Work, Crain’s Cool Place to Work, and a Best and Brightest company to work for in the US, Ghafari has made a name for itself through our culture, employee benefits, and portfolio of projects.

Over a quarter of Ghafari employees have diverse identities that are championed by our growing approach to Diversity, Equity, and Inclusion. We provide flexible work environments allowing team members a schedule that benefits them, whether it is fully remote, hybrid or an in-office experience.

Through career mapping, Ghafari employees are encouraged to seek licensure, coached for knowledge growth, and provided opportunities for management and mentorship roles if interested. Our robust internship program recognizes undergraduate and graduate students from across the world, having an over 90% success rate of hiring our interns after graduation.-
- By fax at 313.436.8624; Attn: Human Resources_
- By mail at 17101 Michigan Avenue, Dearborn, MI 48126; Attn: Human Resources_
- In person at 17101 Michigan Avenue, Dearborn, MI 48126._
- If there are any questions or additional accommodations that are required, please contact 313.441.3000 for assistance._
- It is Ghafari Associates, LLC’s policy not to discriminate in its employment and personnel practices because of a person’s race, color, creed, religion, sex, national origin, age, weight, height, marital, pregnancy or parental status, sexual orientation, gender identity, genetic information (including family medical history), political affiliation, military service, status as a qualified individual with a disability or a protected veteran, or any other classification protected by federal, state or local law or ordinance._

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