Information Management Administrator
1 week ago
At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.
Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.
**The project**:
MACE has been appointed to partner on a new project focusing on the events industry in the Kingdom and build cutting-edge venues to host world-class events in the culture, entertainment, tourism, and sports sectors. Venues will include indoor arenas, art galleries, theatre’s, and conference centres, horse-racing tracks, and motor racing tracks.
It will develop 35 unique world class venues across the Kingdom, to facilitate the successful delivery for the ambitious national events calendar.
Our values shape the way we consult, and define the people we want to join us on our journey, they are:
- **Safety first **-** **Going home safe and well.
- **Client focus** - Deliver on our promise.
- **Integrity**:
- Always do the right thing.
- **Create opportunity **-** **for our people to excel.
**Job Summary**:
Provides document management and general administration support to the project team. Typically involves smaller projects where time is shared between the two disciplines.
**You’ll be responsible for**:
- Organises internal and external meetings and presentation, documents, equipment and refreshments where required.
- Assists the commercial team with contracts and bids.
- Orders office stationery and PPE; Ensuring the office is maintained within H&S standards and testings.
- Maintains the electronic file sharing systems such as SharePoint and Aconex; Administer user access permissions.
- System management ensures all new documents arriving on the system are quality checked as per standard procedures.
- Creates, manages, and updates distribution groups to ensure information flows to the correct organisations.
- Maintains the project work package matrix and assign documents; accordingly, Run in app reports as required by the project team.
- Ensures the key processes such as the RFI process are working in accordance with the procedures.
- Works collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.
**You’ll need to have**:
You have a relevant degree qualification. You have an experience with web-based information management systems, good IT skills covering Excel, Word, SharePoint, and Outlook. You have knowledge and use of document control systems and experience with handling documentation.
We are also open to discussing part time, flexible, and hybrid working options if suitable within the role. (Dependant on geography with BUD approval).
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