Document Controller
2 months ago
_**Job description**_
**Documents Controller** is a professional responsible for managing and overseeing the organization, storage, retrieval, and distribution of documents within a company. Their role often includes ensuring compliance with organizational policies, regulatory standards, and confidentiality requirements.
**Any Arab National**
**Job Location: Dammam**
Job Description for a Documents Controller
- **Document Management**:
- Organize and maintain document storage systems, both physical and electronic.
- Ensure documents are accessible to authorized personnel when needed.
- Archive obsolete or outdated documents securely.
- **Compliance and Standards**:
- Ensure document control processes align with regulatory standards (e.g., ISO, GDPR).
- Conduct regular audits to verify document accuracy and security.
- Maintain version control and ensure proper documentation of updates.
- **Coordination and Distribution**:
- Distribute documents to relevant stakeholders in a timely manner.
- Collaborate with departments to understand document needs and workflows.
- Act as a point of contact for document-related inquiries.
- **Training and Support**:
- Train staff on document control policies and systems.
- Provide ongoing support for document management tools and systems.
Background Requirements
- **Education**:
- Typically requires a degree in business administration, information management, or a related field.
- Certification in document management systems (EDMS) or quality management systems is a plus.
- **Skills**:
- Strong organizational and multitasking abilities.
- Proficiency in document management software (e.g., SharePoint, Documentum).
- Understanding of compliance regulations and standards.
- Excellent communication and problem-solving skills.
- **Experience**:
- Experience 3 to 4 years in a similar document control or administrative role.
- Familiarity with digital archiving and indexing systems.
Industry
- Construction
Employment Type
Full-time
Pay: ﷼3,000.00 - ﷼4,000.00 per month
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