Procurement Assistant

4 weeks ago

Riyadh, Saudi Arabia FAO Full time

2301293

Procurement Assistant

Job Posting: 05/May/2023

Closure Date: 26/May/2023, 4:59:00 PM

Organizational Unit: PMUSA - FAO Programme Management Unit for Saudi Arabia

**Job Type**: Non-staff opportunities

Type of Requisition: NPP (National Project Personnel)

Grade Level: N/A

Primary Location: Saudi Arabia-Riyadh

Duration: 12 months with possibility of extension

Post Number: N/A
- IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination

**Organizational Setting**

The Programme Management Unit (PMU) of the FAO-Saudi Technical Cooperation Programme (2019-2025) facilitates, coordinates and manages all technical and advisory services to be provided by FAO to the Saudi Ministry of Environment, Water and Agriculture (MoEWA). The PMU also ensures technical quality assurance, the financial and the administrative effectiveness and efficiency in the management and implementation of the FAO-KSA Technical Cooperation Programme. Moreover, it manages communication, documentation, and sharing of acquired knowledge, good practices and lessons learned from the programme with the Ministry, stakeholders and other partners.
The project “UTF/SAU/051/SAU Strengthening MoEWA’s Capacity to Implement the Sustainable Rural Agricultural Development Programme” is the first project that has been approved within the framework of FAO-Saudi Technical Cooperation Programme (2019-2025). The project will provide technical and advisory assistance to the MoEWA in implementing its flagship sustainable rural agricultural development programme that has recently been approved within the context of the National Transformation Programme of the Saudi Vision 2030. The project expected results will be achieved through implementation of nine project components: 1) Development of coffee Arabica production, processing and marketing; 2) Development of beekeeping and honey production; 3)Development of rose production and trade; 4) Development of sub-tropical fruits production, processing and marketing; 5)Strengthening capacity of small-scale fishermen and fish farmers; 6) Strengthening capacity of small-scale livestock herders; 7)Development of rain-fed cereals production; 8) Enhancing value addition from smallholdings and rural activities; and 9)Strengthening MoEWA’s capacity in sustainable management of rangelands, forests and natural resources to support rural livelihoods.

**Reporting Lines**

The Procurement Assistant reports to the Operations Officer under the overall guidance of the Programme Coordinator.

**Technical Focus**

The Procurement Assistant will contribute to the accomplishment of FAO Procurement related rules, policies and objectives ensuring the quality and consistency of the procurement support services and compliance with relevant policies and procedures.

**Tasks and responsibilities**
- More specific the Procurement Assistant will carry out the following tasks:
- Conduct an initial review of requests for future procurement action and ensures that all relevant approvals and financial commitments and clearance have been obtained.
- Review purchase requisitions, orders, contracts and tenders to ensure that they are technically complete and in conformity with established FAO rules and procedures; submits transactions in the relevant systems up to a maximum amount as delegated
- Provide support with the data entry of supplier’s registration information and ensures that the database is kept updated on a regular basis. Ensure the database for monitoring and follow-up of procurement actions is regularly updated and file regularly checked for completion.
- Ensure that procurement actions are completed in a timely manner in accordance with the relevant rules and procedures and timely information on the status of procurement activities and all related issues.
- Extract suppliers from UNGM and other sources to be included in FAO KSA database.
- Handle general procurement tasks such as verifying completeness of purchase requisitions, drafting tenders, expression of interest, solicitation of low value procurement quotations, ITBs and RFP, contracts, etc.
- Process PRs and POs in GRMS and acts as contacts focal point for UNGM and In-Tend;
- Monitor and carry follow up action on orders/contracts delivery by y the suppl

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