Supervisor, Stores

2 weeks ago

Hofuf, Saudi Arabia AL ITTEFAQ STEEL PRODUCTS CO. Full time

Keep close check on all Stores Activities (System as well as physical) to run it as per approved Policy & Procedures of department as follows, and highlight to the concerned Store Heads for any abnormalities and corrective / preventive actions:

- **Stores Receiving**:

- To check and monitor all daily receiving activities is done properly in line with the approved policy and authority matrix laid down within the committed objectives.
- To check and monitor whether all the Receipts are done against approved POs as per the approved matrix and all documents related to the creation of GRNs are properly available and attached to the system as per the policy.
- To check whether all Ferro Alloy items and the items with UM as KG/Tons, are routed through Weighbridge before the GRN is processed.
- To check any delay in preparing the GRNs (103 and 105 both) and if any delay exceeding the objectives timeline.
- **Stores Issues**:

- To check and monitor on all Stores Issue related activities is carried out properly in line with the approved policy and procedures and all issues and documentations are done in line with the approved matrix levels.
- Check whether all the GIs are done with reference to the suitably online approved Reservations / SIV hard copies.
- All SIV documents consist of acknowledgements either in electronic or hard copies as applicable.
- To check if any reservations are pending for posting due to budget / Asset code etc. Any Reservation pending more than three days, must be arranged to delete, whether it is PM Reservation or MM.
- Check on all authorizations of Goods Issue (MIGO) whether being followed as per policy protocol and authorized person in system is having authority.
- **Storage & Preservations**:
- To ensure all Storage of materials are done in line with the approved policy and procedure.
- To ensure that all storage bins / locations are up to date every time and neat.
- Check whether all materials in stores have proper identity tags / codes mentioned / tagged as per procedure.
- Ensure to maintain effective housekeeping in all over the storage places.
- To monitor whether SHELF-LIFE protocol circulated by GM-Corp Stores is being followed by stores personnel while receiving / issuing the materials.
- To identify the tools & equipment, which are being used in stores area are done with required calibration.
- To check & ensure that all limited shelf-life materials should be covered in the periodical report being circulated by stores.
- Location sign boards, Location Bin labels, Bin Numbering on storage bins are properly printed as per the protocol and displayed / labeled / pasted suitably.
- **Inventory Controlling**:

- Keep close check on MRP levels that are fixed are suitable / sufficient for the item and any abnormality, should be highlighted to concerned store heads for corrective action.
- To cross check that all relevant activities of inventory controlling, as pre-fixed norms in line with the Inventory guidelines / procedures.
- Annual Review of VB items and it’s MRP system implementation to be completed in close coordination with the respective Senior Officer / Managers as per the policy guidelines and to get update the system.
- Review & Monitoring periodically all MRP items and take appropriate actions on abnormal lead times and consumptions that are hampering the stock levels.
- MRP auto run functioning to keep close check for any leakages and misses, should be notified to concerned staff for suitable action.

**Physical Stock-Count / Verifications & compliance**:

- Responsible and ensure to conduct all set interval Physical Stock Counts as per the Policy and procedures i.e., Daily, Monthly, Quarterly and Half yearly with the help of Stores Staff and get through all required documentation submit to the superiors.
- Responsible to maintain the Stocks Accuracy level to maintain 100% within the agreed tolerance level in the KPIs objectives. To highlight the errors and omissions to concerned Store Head / Superior for necessary action.
- Any corrective actions are taken, must be recorded as per the protocol and attach to the PSV approval list.
- Ensure that all relevant documentation of Physical Stock Count is in complete shape and ready for submission to the management or any higher authorities.

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