Band Office Administrator

22 hours ago


Jeddah, Makkah Province, Saudi Arabia SOES Full time

Job Summary

We are seeking a highly skilled Band Office Administrator to join our team at SOES. The successful candidate will provide exceptional administrative support to our senior leaders, including preparing meeting materials, taking minutes, and maintaining accurate records.

About the Role
  • Provide administrative assistance to the Chief and First Nation Administrator, including preparing meeting materials, taking minutes, and maintaining accurate records.
  • Maintain organized and efficient filing systems, both physical and digital, and ensure that all correspondence is properly processed.
  • Coordinate travel arrangements, book appointments, and manage schedules as necessary.
Key Responsibilities
  • Respond to phone calls, emails, and visitor inquiries in a professional and courteous manner.
  • Prepare detailed reports, agendas, and meeting materials as required.
  • Maintain accurate and complete records, both physical and digital, and ensure that all correspondence is properly handled.
  • Collaborate with staff members to coordinate events, meetings, and other activities.
Requirements
  • Degree in Business Administration, Secretarial Studies, or a related field.
  • At least 2 years of experience in a similar administrative role, preferably in a comparable industry or sector.
  • Exceptional communication and interpersonal skills, with the ability to develop lasting relationships with colleagues, clients, and external partners.
  • Ability to work effectively in a fast-paced environment, with multiple priorities and deadlines.
  • High level of accuracy and attention to detail, with the ability to maintain confidentiality and handle sensitive information.


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