Administrative Coordinator Document Control
1 day ago
We are WSP Global Inc., one of the world's leading engineering professional services consulting firms. We are committed to providing our clients with innovative solutions and exceptional service.
Job Summary:We are seeking a highly organized and detail-oriented Administrative Coordinator Document Control to join our team for a project in Saudi. The successful candidate will be responsible for managing and maintaining all project documentation, ensuring accuracy, quality, and integrity of documents.
Main Responsibilities:- Coordinate with project teams to ensure all documents are correctly filed in the appropriate department file archives.
- Verify and submit project documents ahead of submission deadlines to ensure compliance with schedules.
- Copy, scan, and securely store both physical and digital documents in an organized manner.
- Review files, including contracts, for accuracy and make necessary edits as required.
- Distribute project-related document copies to internal teams as per project requirements.
- Manage the meticulous filing of documents in both physical and digital record-keeping systems.
- Develop templates for various document types to enhance efficiency and consistency.
- Retrieve requested files promptly for employees and clients to support operational needs.
- Maintain the flow of documentation across the organization, promoting accessibility and transparency.
- Conduct quality checks on document details, such as file names and submission accuracy, prior to distribution.
- Assist in creating procedure manuals and system packages related to document control.
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