Executive Operations Assistant

4 days ago


Riyadh, Ar Riyāḑ, Saudi Arabia Leoburnettmea Full time

About the Job:

We are looking for a skilled Executive Operations Assistant to join our team at Leoburnettmea. In this role, you will provide operational support to various departments, ensuring seamless execution of tasks and projects.

Key Responsibilities:

  1. Support the operations department in managing day-to-day activities, including data entry, document preparation, and filing.
  2. Coordinate meetings, conferences, and appointments as required, utilizing effective communication skills to ensure successful outcomes.
  3. Assist in managing office supplies and inventory, maintaining a well-organized and efficient workspace.
  4. Collaborate with the Talent Team to assist in seating arrangements for employees, promoting a positive and productive work environment.
  5. Coordinate with messengers/runners to deliver clients, vendors, and governmental documents as required, ensuring prompt and secure delivery.
  6. Follow up on various talent-related matters, ensuring tasks are completed in a timely manner, and escalating any issues to relevant stakeholders.
  7. Coordinate with the finance team to manage all invoices and expenses POs, maintaining accurate and up-to-date records.
  8. Coordinate office-related tasks with office boys as required, ensuring a smooth and efficient workflow.
  9. Issue all expenses POs and register invoices, adhering to company policies and procedures.
  10. Draft manual invoices, ensuring accuracy and attention to detail.
  11. Create new expenses vendor and client entries in the new system, streamlining processes and improving efficiency.
  12. Track and report office attendance and rotation plans, providing valuable insights for management decisions.

Travel and Communication:

  • Arrange travel for employees, including flights, accommodation, transportation, and visa processing when needed, ensuring a seamless travel experience.
  • Prepare travel itineraries and ensure all travel-related documents are in order, minimizing delays and disruptions.
  • Monitor and reconcile travel expenses, ensuring compliance with company policies and procedures.

Calendar Management:

  • Assist in managing calendars for management, scheduling appointments and meetings, and ensuring efficient use of their time.
  • Schedule appointments and meetings, ensuring effective time management and minimizing conflicts.

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