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Senior Contract Administrator

2 months ago

Khobar, Eastern Province, Saudi Arabia Nesma Infrastructure & Technology Full time
Job Description

Nesma Infrastructure & Technology is seeking a highly skilled Contract Administrator to join our team. As a key member of our contracts department, you will be responsible for ensuring the effective management of our contractual activities, from inception to closeout.

Key Responsibilities:
  1. Contract Administration: Provide administrative support throughout the entire contract lifecycle, ensuring that our contractual activities are effectively managed, legally compliant, and executed efficiently.
  2. Contract Management: Adhere to procedures for contract management and administration to enhance legal compliance and risk management, contributing to successful contract execution and organizational success.
  3. Contract Documentation: Prepare and draft comprehensive contract documents, incorporating technical specifications, scope of work, terms, and conditions to ensure a clear and well-informed perspective on project requirements and potential challenges.
  4. Contract Record Management: Archive all contracts-related documentation to establish an organized, accessible, and secure system for storing and managing contract records throughout their lifecycle.
  5. Contract Negotiation Support: Provide support to the negotiation process by sharing contract insights to contribute valuable technical expertise and considerations, ensuring that contract terms, conditions, and specifications align with project requirements and achieve agreements that are legally sound and technically viable.
  6. Procurement Contract Administration: Perform the administration of procurement contracts, from inception to close out, including extensions, updating, cancellations, and other related activities with contractors, suppliers, and service providers to ensure that processed contracts align with standard contract terms and conditions.
  7. Contract Revision and Maintenance: Revise contract terms, conditions, and technical specifications to ensure accuracy, clarity, and alignment with project objectives and Nesma Infrastructure & Technology's policies, contributing to the optimization of contractual agreements.
  8. Contract Tracking and Compliance: Participate in the maintenance of a robust system for tracking contract deliverables, milestones, and deadlines, ensuring timely execution and performance.
  9. Contract Record Keeping: Maintain accurate and organized contract records, documentation, and correspondence to support reference, auditing, and reporting purposes.
  10. Contract Closeout: Facilitate the proper closeout of contracts from an administrative perspective to ensure a well-organized, transparent, and satisfactory conclusion to the contract's lifecycle, leading to successful project outcomes, stakeholder satisfaction, and the establishment of a foundation for future contractual engagements.
  11. Contract Compliance and Dispute Resolution: Track contract compliance throughout project execution and provide status updates to the Contracts Manager to ensure that all parties fulfill their contractual obligations. Contribute to addressing and resolving contractual disputes, conflicts, or discrepancies that may arise during project implementation by collaborating with relevant stakeholders to ensure effective resolution.
  12. Contract Data Analysis: Analyze contract data, trends, and performance metrics to provide insights to identify areas for process optimization and contribute to continuous improvement efforts.
  13. Industry Trends and Regulatory Compliance: Stay informed about industry trends, legal developments, and regulatory changes that could impact contract management practices to ensure that Nesma Infrastructure & Technology's contract management processes remain up-to-date, effective, and compliant with the evolving landscape.

Requirements:

  1. Customer Focus: Demonstrate a customer-centric approach to contract management, ensuring that contractual activities align with customer needs and expectations.
  2. Decision Quality: Make informed decisions that support the effective management of contractual activities, ensuring that contract terms, conditions, and specifications align with project requirements and organizational objectives.
  3. Cultivates Innovation: Contribute to the development of innovative contract management practices, ensuring that Nesma Infrastructure & Technology remains competitive and effective in its contractual activities.
  4. Action Oriented: Take proactive steps to ensure the effective management of contractual activities, identifying and addressing potential risks and challenges in a timely and efficient manner.
  5. Ensures Accountability: Demonstrate a commitment to accountability, ensuring that contractual activities are executed in accordance with organizational policies, procedures, and standards.
  6. Collaborates: Work collaboratively with stakeholders to ensure the effective management of contractual activities, identifying and addressing potential risks and challenges in a timely and efficient manner.
  7. Communicates Effectively: Communicate effectively with stakeholders, ensuring that contractual activities are executed in accordance with organizational policies, procedures, and standards.
  8. Self-Development: Demonstrate a commitment to self-development, staying informed about industry trends, legal developments, and regulatory changes that could impact contract management practices.
  9. Situational Adaptability: Demonstrate adaptability in response to changing contractual requirements, ensuring that Nesma Infrastructure & Technology's contract management processes remain effective and compliant with the evolving landscape.