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Executive Assistant

2 months ago

Dammam, Eastern Province, Saudi Arabia Rawaj-HCM Full time

Job Summary:

We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative support to our senior leadership team at Rawaj-HCM. As an Executive Assistant, you will play a critical role in ensuring the smooth operation of our organization by managing administrative tasks, coordinating schedules, and handling confidential matters.

Key Responsibilities:

  1. Administrative Support: Provide high-level administrative support to senior leadership, including managing paperwork, coordinating schedules, and preparing documents.
  2. Calendar Management: Coordinate and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
  3. Document Preparation: Prepare and organize necessary documents, presentations, and reports for meetings.
  4. Confidentiality: Handle confidential and sensitive information with the utmost discretion.
  5. Event Coordination: Assist in organizing and coordinating company events, conferences, and other special functions.
  6. Communication: Serve as a point of contact between executive leadership and internal/external stakeholders, maintaining professional and effective communication.

Requirements:

  1. Education: Bachelor's degree in Business Administration or a related field.
  2. Experience: A minimum of 5 years of proven experience in providing high-level executive support or similar administrative roles.
  3. Language: Fluency in English is essential.
  4. Company Registration: Proven experience in company registration and prequalification for companies such as ARAMCO, SABIC, KJO, Sadara, Maaden, SATORP, and Petro Rabigh.
  5. Organizational Skills: Strong organizational and time management skills, with the ability to prioritize tasks effectively.
  6. Technical Skills: Proficiency in using office productivity tools (e.g., Microsoft Office suite, calendar management tools).
  7. Flexibility: Flexibility to handle occasional private matters of an administrative nature.