Financial Operations Coordinator
5 days ago
Financial Operations Coordinator - Procurement and Payments
We are seeking an experienced Financial Operations Coordinator - Procurement and Payments to support our finance team at voco.
About the RoleThe successful candidate will be responsible for managing procurement and payments, including processing supplier invoices and expense claims, liaising with suppliers and internal claimants, following up on outstanding invoices, processing cheque runs, employee expense claims, tax deposits, and maintaining system operation.
Key Responsibilities- Procurement and Payment Management: Manage procurement and payment activities, ensuring compliance with systems, procedures, and processes.
- Accounts Payable Processing: Verify invoice approvals, nominate general ledger accounts, and process supplier invoices and expense claims.
- Liaison and Communication: Liaise with suppliers and internal claimants to achieve compliance with systems, procedures, and processes.
- Follow-up and Clearing: Follow up and clear outstanding supplier invoices awaiting authorization.
- Cheque Runs and Payments: Process cheque runs to ensure creditors are paid in accordance with credit terms and take advantage of available discounts.
- Employee Expenses and Tax Deposits: Process employee expense claims for payment and ensure timely tax deposits.
- System Maintenance: Assist the receiving clerk and stores with accounts payable system operations regarding food and beverage.
- Document Management: Maintain manual or e-banking batch logs and present to the financial controller for signature, and stamp 'paid' on supplier invoices.
- Month-End Closing and Accruals: Perform procedures for the accounts payable system, export month-end accounts payable distribution to the general ledger, and assist with accruals.
- Experience: Minimum two years in the same role within the hotels industry.
- Education: Bachelor's Degree in Finance.
- Skills: Knowledge of PeopleSoft, advanced proficiency in Microsoft Excel, and financial management software. Good communication skills (Bilingual speaking is an advantage).
- Priorities: Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
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