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Executive Secretary

2 months ago

Dammam, Eastern Province, Saudi Arabia Zamil Construction Full time
Job Description

Zamil Construction is seeking a highly skilled and experienced Executive Secretary to join our team. As a key member of our organization, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities:
  • Confidentiality and Discretion: You will be responsible for handling sensitive and confidential information with the utmost care and discretion, maintaining a high level of integrity and professionalism at all times.
  • Communication and Coordination: You will manage incoming communication, prioritize emails and calls, and relay messages as needed, ensuring seamless communication between team members and stakeholders.
  • Document Management: You will be responsible for crafting, reviewing, and refining documents to maintain the professional standards of our organization.
  • Office Management: You will oversee office management aspects, including supplies, maintenance, and handling minor IT issues, ensuring a smooth and efficient work environment.
  • Communication Hub: You will excel as a communication hub, efficiently handling incoming messages and conveying information accurately to team members and stakeholders.
  • Requirements: To be successful in this role, you will need 5-7 years of experience as an Executive Secretary, fluency in English, excellent organization and team management skills, ability to do presentations and reports, knowledge of MS Office, and strong organizational and planning skills.
Essential Skills:
  • Discretion and Confidentiality: Demonstrates a high level of integrity and sensitivity in handling confidential information, maintaining utmost discretion in all interactions and tasks.
  • Technical Skills: Well-versed in utilizing various office software and collaboration tools, facilitating efficient communication and data management, while readily adapting to emerging technologies.
  • Communication Skills: Proficient communicator with the ability to craft polished written and verbal messages, produce reports, and interact professionally with both internal and external partners.
  • Ethical Conduct: Demonstrates a commitment to ethical conduct and confidentiality, ensuring complete discretion in managing sensitive information and interactions.
  • Technical Proficiency: Skilled at leveraging a range of office software and collaboration tools, optimizing communication effectiveness, data handling, and readiness to embrace emerging tech trends.