Executive Secretary to Managing Director

2 months ago


Dammam, Eastern Province, Saudi Arabia Oil Support Services Full time
Job Summary

We are seeking a highly skilled and organized Executive Secretary to provide exceptional administrative support to our Managing Director. The ideal candidate will possess excellent research skills, superb communication abilities, and a keen interest in providing reliable and accurate support while working with confidential information.

Key Responsibilities
  • Coordinate meetings, conferences, and arrangements as assigned.
  • Take dictation and write correspondence with precision.
  • Compile, proofread, and revise drafts of documents and reports.
  • Maintain accurate and up-to-date records and files.
  • Prepare reports, presentations, and correspondence with speed and accuracy.
  • Organize and generate reference tools for easy use.
  • Answer and screen telephone calls, respond to emails, messages, and correspondence.
  • Operate and maintain office equipment with efficiency.
  • Manage a busy calendar, coordinate meetings, and arrange travel.
  • Provide exceptional customer service and greet guests and clients professionally.
Requirements
  • Bachelor's degree in business administration (desired).
  • Certificate in business administration or related field (essential).
  • 10-15 years of experience in an executive support role.
  • Methodical thinker with strong research skills.
  • Thorough understanding of clerical and secretarial principles.
  • Excellent organizational skills and attention to detail.
  • Ability to work under pressure and meet deadlines.
  • Superb written and verbal communication skills.
  • Proficient in Microsoft Office and business communication software.


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