Executive Operations Coordinator

3 days ago


Riyadh, Ar Riyāḑ, Saudi Arabia Leoburnettmea Full time
Job Overview

We are seeking an experienced Executive Operations Coordinator to join our team at Leoburnettmea. As a key member of our operations team, you will play a crucial role in supporting the day-to-day activities of our organization.

Responsibilities
  1. Administrative Support:
  • Provide administrative assistance to various departments, including data entry, document preparation, and filing.
  • Coordinate meetings, conferences, and appointments as required.
  • Assist in managing office supplies and inventory.
  • Collaborate with the Talent Team to assist in seating arrangements for employees.
  • Coordinate with messengers/Runners to deliver clients, Vendors and governmental stuff (Invoices/Documents) as required.
  • Follow up on various talent-related matters, ensuring tasks are completed in a timely manner.
  • Coordinate with finance team to manage all invoices and expenses POs.
  • Coordinate office related stuff with office Boys as required.
  • Issuing all Expenses POs and register invoices.
  • Drafting Manual Invoices.
  • Creating new Expenses Vendor and clients in the New System.
  • Tracking & reporting office attendance & rotation plans.
Travel Arrangements:
  • Arrange travel for employees, including flights, accommodation, transportation, and visa processing when needed.
  • Prepare travel itineraries and ensure all travel-related documents are in order.
  • Monitor and reconcile travel expenses and ensure compliance with company policies.
Communication:
  • Effectively communicate with clients, employees, and visitors to address inquiries and provide information.
  • Handle and distribute incoming and outgoing mail and packages.
Calendar Management:
  • Assist in managing calendars for management.
  • Schedule appointments and meetings, ensuring efficient use of their time.

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