Administrative Support Coordinator

18 hours ago

Riyadh, Ar Riyāḑ, Saudi Arabia Saudi Petroleum Services Polytechnic Full time

Company Overview

Saudi Petroleum Services Polytechnic is a leading provider of integrated services to the oil and gas industry, focusing on creating value for clients through innovative solutions. Our team thrives in a dynamic environment that fosters collaboration, creativity, and growth.

Job Description

We are seeking an experienced Administrative Support Coordinator to join our team. In this role, you will play a critical part in ensuring the smooth operation of our office by providing administrative support to various departments.

Key Responsibilities

  • Administrative Tasks:
    • Manage and organize office documents, digital files, and client contracts, maintaining confidentiality and security as needed.
    • Handle correspondence, emails, and phone calls efficiently, responding promptly to ensure timely communication with clients and stakeholders.
    • Maintain accurate records of office supplies inventory and order materials as required.
    • Support new client onboarding by preparing necessary documentation and contracts.
  • Scheduling and Calendar Management:
    • Coordinate and schedule meetings, both internal and with clients, ensuring seamless coordination without conflicts.
    • Organize team calendars and ensure deadlines are met, promoting effective time management and prioritization.
    • Prepare agendas and take meeting notes as necessary, capturing key action items and decisions.
  • Client Relations and Communication:
    • Act as the primary point of contact for non-technical client inquiries, addressing their concerns and requests promptly and professionally.
    • Assist Account Managers in preparing client reports, proposals, and presentations, ensuring high-quality content and presentation.
    • Track and maintain up-to-date client records, including contact information, project details, and communication history.
  • Project Coordination Support:
    • Monitor project progress, assisting with project-related tasks such as timelines, deliverables, and communication between teams.
    • Ensure all project documents are correctly filed and accessible for reference and future projects.
  • Financial Administration:
    • Support invoicing, payment tracking, and maintaining accurate financial records for clients.
    • Collaborate with the finance team to monitor and manage expenses related to office operations and project activities.
  • General Office Support:
    • Perform general administrative tasks like photocopying, filing, and maintaining office organization, ensuring a clean and professional workspace.
    • Provide travel arrangements support for team members as required, coordinating logistics and itineraries.

Required Skills and Qualifications

  • Organizational Skills: Possess strong ability to manage multiple tasks, prioritize workloads, and meet deadlines.
  • Communication: Demonstrate excellent verbal and written communication skills to interact effectively with clients and team members.
  • Tech-Savvy: Proficient in Microsoft Office, Google Suite, and other relevant software applications, with ability to learn new tools as needed.
  • Attention to Detail: Accurately review and verify documents, ensuring accuracy and completeness in all tasks.
  • Customer Service Orientation: Provide exceptional service to clients, responding promptly to their needs and resolving issues efficiently.
  • Time Management: Prioritize tasks effectively, managing time wisely to meet deadlines and contribute to team success.
  • Experience: Previous experience in an administrative or office support role is highly desirable but not mandatory.

  • Administrative Support Coordinator

    5 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia MENA Recruit Pty Ltd Full time

    MENA Recruit Pty Ltd is seeking an experienced Administrative Support Coordinator to join our team in Riyadh. As a key member of our operations team, you will be responsible for providing administrative support to our clients and managing day-to-day office activities.Key Responsibilities:Manage government services systems and portalsProvide high-level...

  • Administrative Coordinator

    6 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Arab National Bank Full time

    About Our TeamApeMind Agency is a growing marketing agency that is passionate about delivering exceptional results for our clients. We are looking for an experienced Administrative Support to join our team and help us achieve our goals.Job SummaryThe successful candidate will provide administrative support to the team, including managing office documents,...

  • Administrative Support Specialist

    19 hours ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Jobs for Humanity Full time

    We are looking for an Administrative Support Specialist to join our HR team at Jobs for Humanity.The ideal candidate will have experience in supporting daily administrative tasks, including data entry, record maintenance, and payroll processing.Provide exceptional clerical support to the HR team, ensuring that all tasks are completed efficiently.Maintain...

  • Administrative Support Professional

    2 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Mobco Full time

    CEO Support PositionWe are seeking an experienced Administrative Support Professional to provide support to our CEO. The ideal candidate will have a strong background in business administration, excellent organizational skills, and the ability to work independently.About the Job:The Administrative Support Professional will be responsible for coordinating all...

  • Administrative Support Specialist

    6 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Ma'aden Full time

    Job OverviewWe are seeking a highly skilled and organized Administrative Support Specialist to join our team at Ma'aden. The ideal candidate will have excellent communication and interpersonal skills, with the ability to provide administrative support to management and staff.Key ResponsibilitiesProvide administrative support to management and staff,...

  • Administrative Support Specialist

    4 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Robinson & Co (Singapore) Pte Ltd Full time

    At Al-Futtaim Automotive, we are driven by a customer-centric approach, constantly pushing the boundaries on innovation, quality standards, and value-added service across our vast universe of customers - right from motoring enthusiasts to fleet operators to contractors. Our mission is to become the leader in custom-made mobility solutions by delivering...

  • Administrative Support Specialist

    5 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Arab National Bank Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Arab National Bank. As an Administrative Support Specialist, you will be responsible for providing administrative support to our department, ensuring seamless day-to-day operations, and maintaining high levels of professionalism.Your Key...

  • Administrative Support Specialist

    6 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Maaden Saudi Arabian Mining Company Full time

    Job Description:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. In this role, you will provide administrative support to management and staff, including scheduling appointments, arranging meetings, and managing calendars to facilitate smooth operations.Key Responsibilities:Provide administrative...

  • Administrative Support Specialist

    6 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Foodics Full time

    We're searching for a skilled and detail-oriented Receptionist to join our team at Foodics. This is an excellent opportunity to develop your skills and gain valuable experience in a fast-paced environment.As the primary point of contact for visitors, you'll provide exceptional customer service and handle various administrative tasks, including scheduling...

  • Administrative Support Specialist

    5 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Altaqah Trading Establishment Full time

    Job Title: Administrative Support SpecialistJob Description:We are seeking an experienced and highly organized Administrative Support Specialist to join our team at Altaqah Trading Establishment. As a key member of our support staff, you will be responsible for managing and organizing daily office operations and procedures.Main Responsibilities:Manage Office...

  • IT Support Coordinator

    5 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Arab National Bank Full time

    The Arab National Bank is hiring an IT Support Coordinator to provide exceptional customer service and support to our sales team. The ideal candidate will possess excellent problem-solving skills, with the ability to work effectively under pressure.Responsibilities:Provide technical support to the sales team, ensuring seamless delivery of services.Assist in...

  • Administrative Coordinator

    6 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia CARE Full time

    Job Description:CARE is seeking an exceptional Office Assistant to join our team. As a vital member of our administrative staff, you will play a crucial role in ensuring the smooth operation of our office.Provide administrative support to ensure efficient operation of the office.Assist in managing schedules, meetings, and travel arrangements.Handle...

  • Business Support Coordinator

    3 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia CARE Full time

    About the RoleThis Business Support Coordinator position offers an exciting opportunity to join our team at CARE and contribute to the success of our organization.As a key member of our administrative team, you will be responsible for:Providing high-level administrative support to senior managementCoordinating meetings and eventsDeveloping and implementing...

  • Administrative Support Specialist

    4 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Charterhouse Middle East Full time

    Job OverviewWe are seeking a highly motivated and organized Receptionist and Office Assistant to join our team at Charterhouse Middle East. The successful candidate will provide exceptional administrative support to our professional team, ensuring the smooth operation of our Riyadh office.About the RoleProvide reception services, including greeting clients...

  • Administrative Support Executive

    6 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Leoburnettmea Full time

    Leoburnettmea is seeking a highly organized and detail-oriented individual to fill the position of Executive - Operations.About the JobThe successful candidate will be responsible for providing administrative support to various departments, including data entry, document preparation, and filing.Key ResponsibilitiesAdministrative Support:Coordinate meetings,...

  • Administrative Support Expert

    6 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Engineering Careers & Mobility Full time

    About the RoleAs a Logistics Administration Coordinator at Engineering Careers & Mobility, you will be responsible for overseeing the administrative aspects of logistics and travel coordination, ensuring smooth operations and effective management of resources.Main ResponsibilitiesCoordinate permit applications and follow up on approvals for necessary...

  • Administrative Services Coordinator

    6 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Unified Real Estate Development Company Full time

    About the Role:The Administrative Services Coordinator is responsible for supporting the administration department in medical insurances for Unified Building For Construction Employees. This role involves working with various stakeholders to ensure smooth execution of administrative tasks.Key Responsibilities:Medical insurance coordinationInterdepartmental...

  • Administrative Support Professional

    5 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Arab National Bank Full time

    As the Administrative Support Professional at Arab National Bank's dealership, you will be instrumental in ensuring the smooth operation of our daily activities. Your ability to multitask, prioritize tasks, and maintain organized records will make you an invaluable asset to our team.Key Responsibilities:Provide exceptional administrative support to...

  • Administrative Operations Coordinator

    6 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Leoburnettmea Full time

    Join a dynamic team as an Executive - Operations at Leoburnettmea, where you will play a crucial role in supporting the smooth operation of our organization.About the RoleWe are seeking a highly organized and efficient administrative professional to assist various departments with tasks such as data entry, document preparation, and filing. You will also be...

  • Student Support Coordinator

    5 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia English Path Full time

    About the RoleThe Registrar and Admin Officer is responsible for supporting the administrative and operational functions of English Path, ensuring a smooth and satisfying experience for all stakeholders. Key responsibilities include managing attendance data, maintaining accurate records, handling enquiries and admissions, and providing excellent customer...