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Operations Executive
1 week ago
We are seeking an experienced Operations Executive to join our team at Leoburnettmea. This is a unique opportunity to work in a dynamic environment where creativity and innovation thrive.
Key Responsibilities:
- Administrative Support
- Provide administrative assistance to various departments, including data entry, document preparation, and filing.
- Coordinate meetings, conferences, and appointments as required.
- Assist in managing office supplies and inventory.
- Collaborate with the Talent Team to assist in seating arrangements for employees.
- Coordinate with messengers/runners to deliver clients, vendors, and governmental documents as required.
- Follow up on various talent-related matters, ensuring tasks are completed in a timely manner.
- Coordinate with the finance team to manage all invoices and expenses POs.
- Coordinate office-related tasks with office boys as required.
- Issue all expenses POs and register invoices.
- Draft manual invoices.
- Create new expenses vendors and clients in the new system.
- Track and report office attendance and rotation plans.
- Travel Arrangements
- Arrange travel for employees, including flights, accommodation, transportation, and visa processing when needed.
- Prepare travel itineraries and ensure all travel-related documents are in order.
- Monitor and reconcile travel expenses and ensure compliance with company policies.
- Communication
- Effectively communicate with clients, employees, and visitors to address inquiries and provide information.
- Handle and distribute incoming and outgoing mail and packages.
- Calendar Management
- Assist in managing calendars for management.
- Schedule appointments and meetings, ensuring efficient use of their time.