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Operations Executive

1 week ago


Riyadh, Ar Riyāḑ, Saudi Arabia Leoburnettmea Full time
Job Description:

We are seeking an experienced Operations Executive to join our team at Leoburnettmea. This is a unique opportunity to work in a dynamic environment where creativity and innovation thrive.

Key Responsibilities:

  • Administrative Support
    • Provide administrative assistance to various departments, including data entry, document preparation, and filing.
    • Coordinate meetings, conferences, and appointments as required.
    • Assist in managing office supplies and inventory.
    • Collaborate with the Talent Team to assist in seating arrangements for employees.
    • Coordinate with messengers/runners to deliver clients, vendors, and governmental documents as required.
    • Follow up on various talent-related matters, ensuring tasks are completed in a timely manner.
    • Coordinate with the finance team to manage all invoices and expenses POs.
    • Coordinate office-related tasks with office boys as required.
    • Issue all expenses POs and register invoices.
    • Draft manual invoices.
    • Create new expenses vendors and clients in the new system.
    • Track and report office attendance and rotation plans.
  • Travel Arrangements
    • Arrange travel for employees, including flights, accommodation, transportation, and visa processing when needed.
    • Prepare travel itineraries and ensure all travel-related documents are in order.
    • Monitor and reconcile travel expenses and ensure compliance with company policies.
  • Communication
    • Effectively communicate with clients, employees, and visitors to address inquiries and provide information.
    • Handle and distribute incoming and outgoing mail and packages.
  • Calendar Management
    • Assist in managing calendars for management.
    • Schedule appointments and meetings, ensuring efficient use of their time.