Executive Coordinator

4 days ago

Riyadh, Ar Riyāḑ, Saudi Arabia Pfizer Full time
Job Description

Company Overview:

Pfizer is a global pharmaceutical company that aims to improve healthcare outcomes through innovative solutions.

Job Summary:

The Executive Coordinator will provide comprehensive support to the Saudi Country President by executing a full range of executive administrative duties, including meetings and events management, agenda planning, travel coordination, and facilitating key stakeholders meetings.

Key Responsibilities:

  • Prepare expense reports and reconcile T&E statements against actuals.
  • Maintain Country President's calendar and proactively ensure logistical coordination of travel and meetings with the Leadership Team and other stakeholders.
  • Conduct administrative activities, including PO initiation, Ez-flow management, reimbursements, and others.
  • Work with and handle sensitive and confidential information.
  • Establish informational sources such as organizational charts, contact information, distribution lists, correspondence files, and vendor information.

Events and Communications:

  • Provide guidance to colleagues in helping them produce simple, engaging communications that align with the Pfizer Purpose Blueprint and their unit goals.
  • Take an active role in implementing workplace enhancement projects/activities to enhance work culture and engagement.
  • Manage Townhall agenda, logistics, and activities.
  • Main contact with agencies/vendors for conducted events and activities.
  • Lead on LT Forums agenda setting and logistics.
  • Partner with External communications & Px and the leadership team to ensure effective communication approaches.
  • Manage distribution lists for Saudi.

LT Custodianship:

  • Proactively attend meetings as needed to take notes and draft follow-up actions.
  • Initiate follow-up with LT when necessary and anticipate priorities to ensure deadlines are met and deliverables are submitted.
  • Global Visitor agenda management and logistical support.
  • Complete special projects as assigned.

Basic Qualifications:

  • 5+ years of corporate experience.
  • Fluency in written & spoken English and Arabic.
  • Exceptional interpersonal and communication skills.
  • Discreet and ability to maintain confidentiality.
  • Project management skills preferred.
  • Demonstrated experience in delivering communications strategies and plans.
  • Ability to develop communications materials across diverse audiences and drive messaging across functions.
  • Ability to create alignment across the organization for communications messaging and processes.
  • Ability to proactively make strategic connections across the business and identify opportunities to develop and implement creative communications strategies and solutions.
  • Experience managing internal social media platforms (Viva Engage).

Pfizer is an equal opportunity employer.

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