Executive Coordinator

5 days ago

Riyadh, Ar Riyāḑ, Saudi Arabia The International Academy - Amman Full time

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Job Overview

The Executive Coordinator will provide comprehensive administrative support to various departments within our institution. This role involves coordinating office activities, managing schedules, handling correspondence, and assisting with project documentation. The successful candidate will play a crucial role in enhancing productivity and maintaining an organized work environment.

Duties and Responsibilities

  1. Manage daily office operations, including responding to inquiries, scheduling appointments, and greeting visitors.
  2. Schedule meetings for management and project teams, ensuring effective communication and coordination.
  3. Prepare and distribute internal communications, reports, and presentations to facilitate informed decision-making.
  4. Maintain accurate filing systems for both electronic and paper documents, adhering to data protection policies.
  5. Assist in the preparation of project documentation, such as contracts, proposals, and progress reports.
  6. Coordinate travel arrangements for staff as needed, ensuring smooth logistics and timely departures.
  7. Support financial administration by processing invoices and expense reports, maintaining accurate records and adhering to accounting principles.
  8. Collaborate with team members on special projects, contributing expertise and skills to achieve shared goals.
  9. Ensure compliance with company policies and procedures in all administrative tasks, promoting a culture of excellence and accountability.

Required Skills and Qualifications

  1. Proven experience as an administrative assistant or in a similar role is preferred, particularly within the education sector.
  2. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software, ensuring seamless integration and efficient workflows.
  3. Strong organizational skills, with the ability to prioritize tasks effectively and manage multiple projects simultaneously.
  4. Excellent verbal and written communication skills, facilitating clear and concise interactions with stakeholders.
  5. Attention to detail, with a high degree of accuracy in work output, ensuring precision and reliability.
  6. Ability to work independently as well as part of a team in a fast-paced environment, adapting to changing priorities and deadlines.
  7. Familiarity with basic accounting principles is an advantage, enabling informed decisions and effective financial management.

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