Procurement and Sourcing Specialist

1 month ago


Jeddah, Makkah Province, Saudi Arabia PILLARS Full time

Job Summary:

Seeking a skilled Procurement and Sourcing Specialist to join our team at PILLARS, a leading construction firm in Jeddah, Saudi Arabia. This role will be responsible for conducting market research, managing suppliers, and ensuring timely delivery of materials.

Key Responsibilities:

  • Conduct market research and gather information on suppliers and subcontractors.
  • Manage professional relationships with suppliers and subcontractors, ensuring alignment with our market and growth strategy.
  • Maintain accurate records of suppliers and subcontractors.
  • Assist project managers in analyzing information and providing recommendations.
  • Coordinate with project managers to ensure timely delivery of materials.
  • Verify invoices from suppliers and approve them by checking purchase orders and delivery notes.
  • Administer and coordinate with project managers to ensure timely site measurements before ordering materials.
  • Ensure material procurement at the best possible rates, on time, with the right quality and safety standards, and within project budget and cash flow conditions.
  • Prioritize material studies and long-lead materials based on project timelines and coordinate with project managers.
  • Manage and control all procurement operations, including RFQ, bid evaluation, prequalification of vendors, negotiation, purchase order, quality evaluation, and delivery to site, considering all payment terms, time, and logistics from bid stage to delivery at site.
  • Evaluate suppliers for selected materials and prepare comparison sheets and recommendation reports, taking into account the allowable budget.
  • Prepare technical submittals for selected materials and follow up until materials are approved.
  • Issue subcontracts considering project budget, time schedule, quality plan, payment conditions, progress billing, delay damages, etc.
  • Review and verify commercial and financial terms of invoices.
  • Responsible for valuations, certifications, and approvals of contractors.
  • Prepare monthly progress invoices for stage payments in line with contractual payment terms and with the principles of measurements until final accounts.
  • Prepare purchase orders or subcontract agreements.
  • Evaluate and finalize variations submitted by subcontractors in line with the contract, specification, substantiations, obligations, and backup quotations.
  • Analyze and understand variation scope.
  • Perform any task assigned by the department manager that is not fundamentally different from the tasks of the procurement officer.

Requirements:

  • BA degree in civil engineering.
  • Min + 1 years of relevant experience in a similar role in the construction and contracting industry, with KSA experience being a must.
  • Ability to manage multiple projects and priorities.
  • Ability to function as a purchasing agent and subcontract administrator.

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