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Administrative Support Specialist
2 months ago
We are seeking a highly skilled and organized Administrative Support Specialist to join our team at SOES. The successful candidate will provide exceptional support services to ensure the efficiency and effectiveness of our office operations.
Key Responsibilities- Communication and Reception
- Receive, direct, and relay telephone messages and fax messages in a professional and timely manner.
- Direct the general public to the appropriate staff member, ensuring a positive and courteous experience.
- Maintain the general filing system and file all correspondence in a secure and organized manner.
- Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensuring all necessary materials are prepared and available.
- Make preparations for Band Council and committee meetings, including arranging logistics and coordinating with stakeholders.
- Maintain an adequate inventory of office supplies, ensuring a smooth and efficient operation.
- Respond to public inquiries in a professional and courteous manner, providing accurate and timely information.
- Provide word-processing and secretarial support, including typing confidential documents on a word processing system.
- Assist the Chief and First Nation Administrator as requested, providing administrative services and support.
- Perform other related duties as required, ensuring a high level of professionalism and attention to detail.
- Team Building and Communication
- Demonstrate strong team building skills, working collaboratively with colleagues to achieve common goals.
- Effective verbal and listening communication skills, ensuring clear and concise communication with stakeholders.
- Highly proficient in computer skills, including the ability to operate computerized accounting, spreadsheet, and word processing programs.
- Demonstrate analytical and problem-solving skills, resolving issues in a timely and effective manner.
- Decision-making skills, making informed decisions that align with the organization's goals and objectives.
- Stress management skills, maintaining a high level of professionalism and composure in a fast-paced environment.
- Time management skills, prioritizing tasks and managing time effectively to meet deadlines.
