Senior Administrative Executive
5 days ago
At Foreground LLC, we are partnering with a reputable Facility Management company in KSA, committed to delivering exceptional Hard and Soft services to their esteemed clients across the kingdom.
We are seeking an experienced Office Manager to ensure the efficient day-to-day operations of the CEO's office while enhancing company procedures. The ideal candidate will support the smooth functioning of the office and provide high-level assistance to top management.
Main Responsibilities:
Our Senior Office Manager will be responsible for:
- Executive Support: Maintain CEOs agenda, assist in planning appointments, board meetings, conferences, etc., make travel arrangements for the CEO/Top Management, handle confidential documents, and provide high-level administrative support.
- Meeting Management: Attend meetings, keep minutes, schedule and attend meetings on behalf of executives, recording minutes and notes.
- Communication & Correspondence: Receive and screen phone calls, redirect them when appropriate, handle and prioritize all outgoing or incoming correspondence (e-mails, letters, packages, etc.), receive and summarize incoming communication for senior staff.
- Administrative & Clerical Tasks: Perform clerical and administrative tasks, including drafting letters, memos, invoices, reports, and other documents, maintain electronic and paper records, ensuring information is organized and easily accessible.
- Documentation & Records Management: Maintain electronic and paper records, ensuring information is organized and easily accessible, handle confidential documents ensuring they remain secure.
Key Qualifications:
- Bachelors or Master degree in a related field.
- Proven experience in a similar administrative role.
- Experience in Facility Management industry is a plus.
- Proficient in MS Office and back-office software (e.g. ERP).
- In-depth knowledge of office management and basic accounting functions.
- Arabic Speaker, with fluency in English.
Estimated Salary: We offer a competitive salary ranging from SAR 8,000 to SAR 12,000 per month, depending on experience and qualifications.
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