Documents Control Assistant Manager

2 months ago

Khobar, Saudi Arabia Gulf International Bank Full time
Job Description

  • Provide the necessary in assistance in the development of the work process though highlighting gaps, breaches and negative feedback.

  • Supporting the department staff with the day-to-day activities.

  • Supporting in reviewing and processing of agreements and related collateral documents and ensures that they are in accordance with the initial details and approvals

  • Assist Department Head to address all related business request in timely manner and ensure adequate turnaround time is fully established with the department.

  • Ensure that there is a robust process for the safe custody and control of all security documents

  • To supervise, coach and train staff in Credit Documentation Unit in all their queries on Bank's product and seek solution to their requests

  • Review; coordinate to lodge necessary credit documentation as stated in the banks internal policy and procedures manual and or any specific comments mentioned in the CA package by the approving authority.

  • Ensure to maintain documentations' files and records in the best timely, complete, indexed and up-to-date.

  • Ensure to maintain and control all Customers' documentation files inflow/outflow to the Bank's main fireproof vault.

  • Follow up, monitor and escalate on all pending items in relations to documentation deficiencies.

  • Control credit documentation expiries and maturities reminders by coordinating with respective Relationship Manager.

  • Liaise, inform and follow up with internal legal for any legal matter and resolution.

  • Receive; review all credit support and/ or collateral documentation in accordance to credit approval and Collateral Management Policy.

  • Follow up, monitor and escalate on all pending items in relations to financial covenants.

  • Assist in quality self-assessment testing for the department and/or for any other department with in CAD Operations.

  • Reports all collaterals on monthly basis and weighing the values in distressed cases

  • Ensure to create collateral account tickler report in relation to all collateralized facilities

  • Review, monitor the monthly document deficiency report with all the missing documents which need to be submitted

  • Handling additional tasks and projects assigned to CAD Operations which are requested by line manager or head

  • Ensure facility documents and safe keep them in the fireproof vault.

  • Supervise the revalidating of all perfected security/credit related documents to ensure proper execution to ensure enforceability at the country of origin

  • Ensure all pre-drawn down conditions have been complied with prior to drawdown of facility (unless waiver/deferral held);

  • Ensure, review the security documentation in Collateral Management Inventory Report

  • Accountable for managing collateral risk to the bank by obtaining, analyzing researching, reviewing, and evaluating all necessary collateral reports and information required to meet the terms and conditions of the credit approvals.

  • Evaluates all reports and information received with respect to collateral evaluation and verification to determine if terms and conditions of the credit approval will be met.

  • Negotiates and provides substantive input into the decision process, and makes appropriate documentation decisions.

  • Assists in providing portfolio maintenance and loan administration in accordance with bank policies to include releasing liens such as titles, mortgages, paid notes, etc.

  • Ensure all documents adhere to necessary Bank policies, regulatory and legal compliance codes and statutes

Reviews collateral lien positions, reports potential issues impacting lien priority to team. Responsible for ordering, receiving, and reviewing collateral documentation to ensure ability to perfect. Identifies potential risks and solutions to enable effective documentation and collateral perfection.

Skills

  • Excellent communication skills in English, preferably also Arabic language skills

  • Result driven, hands on, dynamic with ability to work under sales oriented environment

Should have strong interpersonal, communication and presentation skills and should be a good negotiator

Apply Now

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