Event Project Manager

2 weeks ago

Jeddah, Makkah Province, Saudi Arabia MDLBEAST Full time
Job Description

MDLBEAST is seeking a highly organized and detail-oriented Event Project Manager to join our Live Events department.

Key Responsibilities
  1. Event Planning and Execution

The Event Project Manager holds the responsibility of effectively planning, organizing, and executing events to ensure their successful implementation. This role necessitates strong managerial abilities, proficiency in budgeting, effective team leadership and coordination, as well as a comprehensive grasp of event cycles and management functions.

Scope of Responsibilities

The scope of responsibilities encompasses various areas such as venue management, operations, production coordination, vendor management, and creative design, among others. Working closely with the events team and collaborating with different departments within MDLBEAST, the Event Manager supports the overall goals and needs of the organization to deliver exceptional events that surpass expectations.

Event Objectives and Budget

Collaborate closely with the events team to establish clear event objectives, vision, and budget, translating them into actionable plans. Manage all facets of the events, including logistics, venues, contracts, vendors, travel & hospitality, and production, ensuring seamless execution.

Project Timelines and Coordination

Create and oversee project timelines, tracking all components in alignment with the department's overall master planning and key milestones. Ensure efficient coordination and timely completion of tasks to deliver successful events.

Event Theme and Design

Work hand-in-hand with creative teams to define and implement the event's overarching theme, encompassing branding and production design. Foster a cohesive and visually captivating event experience.

Event Budgeting and Financial Management

Develop comprehensive event budgets and proactively manage them throughout the planning process. Identify cost-saving opportunities while maintaining high-quality standards. Regularly track expenses, review invoices, and provide financial updates to department leadership.

Vendor Management and Partnerships

Build and nurture strong relationships with event partners and vendors, ensuring the highest level of service delivery. Source and evaluate vendors based on quality, price, and reliability. Skillfully negotiate contracts and effectively manage vendor relationships to guarantee flawless execution of event deliverables.

Event Operations and Logistics

Oversee all event operations in different phases, pre-event and show days. Ensure seamless coordination among various operations teams, vendors, government entities, stakeholders & partners, troubleshoot and report any issues that may arise leading up to the event, ensuring a smooth and enjoyable patron experience.

Reporting and Analysis

Consolidate information from various departments into comprehensive reports, reflecting project status and identifying critical decisions for the events department. Provide valuable insights and recommendations for future events based on the analysis of gathered data.

Collaboration and Support

Collaborate and provide support to various departments to develop and implement event requirements.

Process Optimization

Ensure alignment across all areas and establish efficient workflows and processes to optimize event execution.

Operational Planning

Develop detailed operational plans aligned with project requirements, ensuring the final event execution meets the highest standards of excellence.

Requirements
  • Flexibility and Adaptability

To have the flexibility to travel and be able to adapt to working environments internationally, regionally, and locally.

Relevant Experience

At least (6-8) years relevant experience in project management within the events industry.

Communication Skills

Verbal and written communication skills.

Language Skills

Arabic speaker/written Arabic preferred but not required.

Organizational Skills

Organizational skills.

Attention to Detail

Strong attention to detail.

Problem-Solving Abilities

Problem-solving abilities.

Team-Oriented

Team-oriented.

Saudi Nationals Only

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