Meetings and Conferences Organizer

2 days ago


Jeddah, Makkah Province, Saudi Arabia Raffles Hotels & Resorts Full time

Job Description

We are seeking an experienced Events Coordinator to join our team at Raffles Hotel Jeddah. The ideal candidate will have a proven track record of planning and executing successful events, excellent communication skills, and the ability to work effectively in a fast-paced environment.

Responsibilities:

  • Plan, coordinate, and execute events, including conferences, meetings, and social gatherings.
  • Develop and maintain strong relationships with clients, vendors, and internal teams.
  • Manage event timelines, budgets, and logistics.
  • Conduct site visits and prepare detailed proposals for clients.
  • Oversee event setup, including venue layouts, audiovisual equipment, and catering arrangements.
  • Manage event-related communications, including invitations, confirmations, and post-event surveys.
  • Coordinate with various departments to ensure all event requirements are met.
  • Handle last-minute changes and resolve any issues that arise during events.

Requirements:

  1. Bachelor's degree in Event Management, Hospitality, or a related field.
  2. Proven experience in event planning and coordination.
  3. Strong organizational and time management skills.
  4. Excellent communication and interpersonal skills.
  5. Ability to manage multiple projects simultaneously and meet deadlines.
  6. Exceptional attention to detail and problem-solving skills.
  7. Proficiency in event management software and Microsoft Office Suite.
  8. Experience in budget management and vendor negotiations.
  9. Customer service orientation with a friendly and professional demeanor.
  10. Adaptability to handle last-minute changes and work under pressure.
  11. Knowledge of local venues and vendors in Jeddah, Saudi Arabia.
  12. Familiarity with Saudi Arabian cultural norms and event practices.
  13. Fluency in Arabic and English (both written and spoken).
  14. Ability to work flexible hours, including evenings and weekends when required.
  15. Valid work authorization to work in Saudi Arabia.

What We Offer

Raffles Hotels & Resorts offers a competitive salary and benefits package, as well as opportunities for professional growth and development.

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