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Administrative Support Professional

2 weeks ago

Jeddah, Makkah Province, Saudi Arabia DIMENSIONS Full time

We are seeking a highly organized and skilled Administrative Support Professional to join our team at DIMENSIONS. This role will play a vital part in ensuring the smooth operation of our office and supporting other business activities.

An excellent candidate is an organized and competent professional with exceptional communication skills. You will be comfortable dealing with people and possess the ability to prioritize tasks effectively.

The goal is to ensure that office operations are efficient and add maximum value to the organization.

Key Responsibilities
  • Follow established office workflow procedures to maximize efficiency
  • Maintain accurate and up-to-date filing systems for all records
  • Provide administrative support to other teams as needed, including redirecting calls and disseminating correspondence
  • Greet and assist visitors in a professional manner
  • Monitor office expenditures and manage contracts for rent, services, and supplies
  • Perform basic bookkeeping activities and update the accounting system
  • Resolve customer complaints or issues in a timely and professional manner
  • Monitor office supplies inventory and place orders as necessary
  • Assist in vendor relationship management
Requirements and Skills
  • Proven experience as an administrative support professional or in a similar role
  • Experience in customer service is highly valued
  • Familiarity with basic bookkeeping principles and office management systems and procedures
  • Strong knowledge of MS Office and back-office accounting software
  • Working knowledge of office equipment, such as optical scanners
  • Excellent communication and interpersonal skills
  • Ability to prioritize tasks and work independently
  • Associates/College degree; BSc/Ba in business administration or relevant field is an asset