Personal Support Specialist
22 hours ago
We are seeking a highly skilled and organized Executive Assistant to provide support to the Managing Director in the daily operations of our building material supply business.
Responsibilities:
- Manage the Managing Director's schedule, appointments, and meetings.
- Handle all incoming calls, emails, and correspondence on behalf of the Managing Director.
- Prepare and maintain accurate records and reports.
- Coordinate travel arrangements, including transportation and accommodations.
- Assist in managing and tracking orders from suppliers and ensuring timely deliveries.
- Work closely with the warehouse and logistics teams to monitor stock levels and replenishment schedules.
- Liaise with clients, suppliers, and contractors to resolve any order-related issues.
- Conduct market research and assist in supplier negotiations.
- Maintain an organized filing system for both physical and digital documents.
- Track and follow up on tasks and projects assigned to team members by the Managing Director.
Requirements:
- Proven experience as a Personal Assistant or Executive Assistant (experience in the building material supply industry is a plus).
- Excellent organizational and time management skills.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite and other administrative tools.
- Ability to work in a fast-paced environment.
- Knowledge of building materials, construction terms, or supply chain management is an advantage.
- Attention to detail, problem-solving skills, and discretion when handling confidential information.
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