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Administrative Support Specialist

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Katch International Full time
Job Description:

We are seeking an experienced Office Administrator to join our team at Katch International. The ideal candidate will be responsible for ensuring the smooth operation of our office, managing administrative tasks, coordinating office activities, and supporting various teams.

Key Responsibilities:
  • Office Management & Administration:
  • Oversee daily operations, maintaining a well-organized workspace.
  • Maintain office supplies, inventory, and procurement of necessary equipment.
  • Liaise with vendors, service providers, and building management for maintenance and office-related needs.
  • Ensure adherence to office policies and procedures, updating them as necessary.
  • Manage office security, access controls, and safety protocols.
  • HR & Employee Support:
  • Assist in onboarding new employees, ensuring seamless integration into the company.
  • Maintain and update employee records, attendance logs, and leave requests.
  • Organize company events, meetings, and team-building activities.
  • Address employee inquiries related to office facilities, resources, and administrative matters.
  • Finance & Documentation:
  • Assist with processing invoices, expense reports, and petty cash management.
  • Support finance and HR teams in payroll coordination and compliance requirements.
  • Ensure proper documentation of company policies, agreements, and official correspondence.
  • Communication & Coordination:
  • Act as primary point of contact for office-related inquiries.
  • Coordinate with different departments to facilitate smooth internal operations.
  • Manage incoming and outgoing correspondence, including emails and calls.
  • Schedule and organize meetings, taking minutes when required.