Procurement Coordinator
3 weeks ago
We are seeking a highly skilled and detail-oriented Procurement Coordinator to join our team at Rotana Hotel Management Corporation PJSC.
Key Responsibilities:- Goods Inspection and Verification: Ensure that all items received at the hotel meet our quality requirements and are in accordance with our policies, procedures, and standards.
- Inventory Management: Ensure that the inspected goods are delivered to the relevant department and necessary acknowledgements are obtained from the Department Head or representative.
- Supplier Invoice Processing: Review supplier invoices and ensure that they are original with copy, numbered, itemized with clear description, and free from clerical errors.
- Inventory Control: Ensure that the Supplier invoices are processed in FBM as per standards and in a timely manner.
- Deviation and Outstanding Order Management: Review and process the Deviations Report and Outstanding Order Report as per Hotel Standards.
- Serial Control and Completeness: Review on a weekly basis Outgoing Records (OR) for serial control and completeness.
- Outstanding Outgoing Record Management: Identify OR that is outstanding and highlight it to Department Heads in the Outstanding Outgoing Record Report as per Hotel Standards.
- Filing and Record-Keeping: Develop and maintain a manual and computer filing system and ensure that the files are properly named, catalogued, and access is restricted to authorized persons.
- Health, Safety, and Environment: Operate in a safe and environmentally friendly way to protect guests' and employees' health and safety, as well as protect and conserve the environment.
- Education: Degree in hotel management or accounting
- Experience: At least one year of previous experience within a hotel environment
- Skills: Excellent verbal and written English communication skills and computer literacy
- Knowledge: Knowledge of Opera, Micros, FBM, and SUN System is an asset
- Analytical and Problem-Solving Skills: The ideal candidate will be an analytical, pragmatic thinker with a high level of integrity and professionalism.
- Time Management and Prioritization: Result-oriented, able to adjust priorities and manage time wisely in a fast-paced environment.
- Communication and Teamwork: Maintain a fair, consistent set of standards, proactive, and flexible, with excellent communication and teamwork skills.
- Customer Focus and Adaptability: Customer-focused, adaptable, and able to adjust to changing priorities and deadlines.
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