Branch Accounts Operations Specialist
7 days ago
Job Overview:
We are seeking a highly skilled and experienced Branch Accounts Operations Specialist to join our team. As a key member of our Commercial Operations team, you will be responsible for managing sales branch accounts operations efficiently, in a timely manner, and meeting quality standards.
Key Responsibilities:
- Review and verify LOI/PO against contract rules and offer rules
- Verify contract assessment: available, accurate, and approved
- Match C4C Quotation, offer, PO, sales contract rules
- Follow up SO approval in C4C
- Create SO through C4C and upload attachments
- Update SO by replacing dummy FG with final FG
- Coordinate with costing to release FG with checking tonnage/attachment/delivery of Cables SO only
- Cancel sales order request and return sales order (Request/Approval/SAP)
Customer Credit Coverage Control:
- Verify financial coverage related to customer to start manufacturing and/or delivery with Coordination with PM
- Communicate with customer to pay advance payment, open/Amend the LC for manufacturing/delivery
- Ensure LC opened and has enough value/validity for procurement, manufacturing, and delivery purpose
- Study exception and follow up to get approval
Payment Allocation:
- Initiate payment allocation format and track related approval and send it to accounts
- Payment confirmation by checking bank payment received from customer
Commercial and Overdue Invoices:
- Follow up with customer to provide signed commercial invoice
- Control commercial invoices submitted to customer
- Follow up next month due and overdue with customer
- Initiate letters (financial/Legal letter) to close due payments
- OBD creation, invoice creation, and related transaction
- Verify customer situation before OBD (LC status/Overdue/Credit facility)
- Create OBD in SAP to issue FG
- Issue Invoice in SAP and print
- Follow up with accounts to issue commercial invoice
- Print and sign commercial invoice and sign it from sales manager to be ready for submission
- Initiate Advance payment request/Manual invoice
Other Responsibilities:
- Make customer reconciliation and visit customers to clear statements
- Monitor LGs and follow up to close it with customers as per contract condition
- Verify credit note
- Any financial topics
- Send customer statement
- Create credit note
- Courier
- Prequalification file (Submittal)
- LG request/Amendment
Reports:
- Weekly overdue situation and forecast date to collect due and action required (as per process)
- Status of LCs for orders which will be manufactured in manufacturing plan
- Status of LGs and risk related
- Coordinate with factory financial controller for SO cost requested by sales manager
- Weekly stock report
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