Office Support Specialist
5 days ago
Role Overview
Addleshaw Goddard is an international law firm with a strong presence in the Middle East, Asia, Europe and UK. We are seeking an experienced individual to provide high-quality PA support to our Partners and Associates across the Riyadh office.
The successful candidate will be responsible for ensuring the smooth running of operations, including managing files, conflicts and client due diligence processes. They will also assist with bid/tender submissions, drafting engagement letters and matter specifications, and identifying matters for closure.
Key Responsibilities
- Initiates and ensures all month-end bills are processed on time
- Contributes to fee earners' financial performance by proactively working with fee earners to manage their matter balances
- Supports fee earners' business development activity, including recording CRM activity
- Ensures all file management processes are undertaken in a timely manner
- Undertakes all matter management processes, conflict check and Client Due Diligence processes
- Accurately completing the end to end Client Matter Inception (CMI) process
- Drafting of engagement letters and matter specification
- Identifying matters for closure, clearing client balances/WIP and archiving completed files
- Comprehensive inbox and diary management
- Forward planning
- Identifying and recommending cost-efficient travel options
- Ensuring wider meeting requirements are identified and actioned
- Delegate appropriate tasks to Document Production including pitch and tender documents, conversion and amendment of legal documents and transcripts
- General office admin duties including reprographics, mail co-ordination, meeting and greeting visitors, IT support, organising office internal/external events and other running expenses
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