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Administrative Team Lead

1 week ago

Riyadh, Ar Riyāḑ, Saudi Arabia Memac Ogilvy Full time
About Memac Ogilvy

We are a leading creative network in MENA, with our flagship office in the UAE and a strong local footprint in the GCC and North Africa. We are part of the formidable worldwide WPP & Ogilvy network, which provides us with a global reach and expertise.

Our Vision

Our vision is to inspire brands and people to impact the world by creating big ideas that make a significant contribution to the planet, society, and the bottom line. We believe that this is the best way for our clients to achieve sustainable growth.

We achieve this by breaking down barriers that restrict talent and ideas, which we call Borderless Creativity. Our teams work fluidly across 5 capabilities: Advertising, Experience, PR, Consulting, and Health, allowing us to operate and innovate at the intersection of capabilities and talent. This is where we believe impact and magic lie.

Ogilvy scales this by seamlessly connecting and accessing the deep cultural expertise of 132 offices in 83 countries.

About This Role

We are seeking a highly organized and detail-oriented Administrative Manager to provide essential administrative and logistical support to our leadership team. You will be a crucial link in ensuring the smooth functioning of the leadership team, enabling them to focus on strategic initiatives.

Your key responsibilities will include:

  • Managing the leadership team's calendar, scheduling meetings, appointments, and travel arrangements.
  • Preparing correspondence, reports, presentations, and other documents on behalf of the leadership team.
  • Handling incoming and outgoing communications, including phone calls, emails, and mail.
  • Coordinating logistics for meetings, events, and conferences, including venue booking and travel arrangements.
  • Maintaining accurate records and filing systems, and tracking budgets and expenses for the communication team.
  • Conducting research and gathering information as requested by the leadership team.
  • Preparing agendas and minutes for meetings, and liaising with other departments and external stakeholders.
Requirements

To be successful in this role, you will need:

  • At least 5 years of experience in a similar role supporting high-profile or senior-level executives.
  • Proficiency in email management and Microsoft Office applications; experience in the communication industry is a plus.
  • Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Excellent verbal and written communication skills, along with active listening and interpersonal savvy.
  • Problem-solving and critical thinking abilities, with sound decision-making under pressure.
  • A proactive approach, adaptability, emotional intelligence, and a positive attitude.
  • Professionalism, discretion, reliability, and dependability in fulfilling commitments and maintaining confidentiality.