Program Support Specialist
2 days ago
Parsons is looking for an amazingly talented Program Support Specialist to join our team In this role you will get to provide comprehensive input into the development, implementation and maintenance of the document control systems, and associated administrative functions, processes and approvals for a large infrastructure program based in Riyadh
What You'll Be Doing
Undertakes data automation hardware and software systems and improvements necessary for efficient documentation and control of documents dispatched from, and sent to, the project.
Observes written document control procedures that ensure system efficiency.
Advises colleagues in their dispatch, receipt, recording, distribution, and filing of documents using data automation hardware and software at all project locations.
Ensures that project personnel are trained in the document retrieval process.
Administrative Support
Document Management: Prepare, maintain, and organize program documentation, reports, and records.
Scheduling and Coordination: Manage calendars, organize meetings, and coordinate appointments for program managers and team members.
Communication: Act as a liaison between program staff, stakeholders, and external partners, ensuring smooth information flow.
Operational Support
Data Management: Collect, analyze, and maintain program data for monitoring and evaluation.
Reporting: Create detailed reports and presentations on program progress, outcomes, and metrics.
Process Improvement: Identify areas for process optimization and recommend solutions to enhance efficiency.
Financial Support
Budget Monitoring: Track program expenditures and ensure alignment with allocated budgets.
Invoice Processing: Handle invoices, payments, and reimbursements related to program activities.
Grant and Funding Support: Assist in managing grants, ensuring compliance with funding requirements.
College level education is preferred.
Experience with data entry is preferred.
High school diploma is required.
Four years experience in a supervisory position is required.
Detailed knowledge of, and two years experience with, a database management system are required.
Advantageous to have previous experience of Aconex and Unifier systems
Effective oral and written communication skills
Demonstrated success on the job as evidence by satisfactory performance, acceptance of responsibility, and growth in previous position
Experience in a construction, planning, or design, organization in a technical or administrative capacity is preferred.
Strong organizational and multitasking abilities.
Proficiency in office software (e.g., Microsoft Office Suite, project management tools).
Excellent written and verbal communication skills.
Attention to detail and ability to meet deadlines.
Basic understanding of program/project management principles.
Flexibility and adaptability to dynamic work environments.
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