Specialist, HR Information Systems Ii

1 week ago


Qatif, Saudi Arabia Ma’aden Full time

**1. JOB DETAILS**:
**Position Title**:Specialist HRIS**

**Broad Band**:M09: Professional**

**Talent Pipeline Layer**:Managing Self Technica/Professional**

**2. OVERALL JOB PURPOSE**:
**Responsible for the functional support, maintenance and optimisation of HR Information Systems providing trustworthy and reliable HRIS and ensuring that Ma'aden's human resources system needs are met**

**3. QUALIFICATIONS, EXPERIENCE & SKILLS**:
**Qualification**:
**Relevant B Degree**

**Experience**:
**4 Years relevant experience**

**Skills:
- **Sound working knowledge and understanding of Ma’aden codes, regulation, rules, procedures**:

- **Effective analytical and problem solving skills**:

- **Good writing and reporting skills**:

- **Following rules, regulations, procedures and instructions**:

- **Effective self time management, planning and organising skills**:

- **Coping with pressures and setbacks**:

- **Sound knowledge of business principles**:

- **Critical thinking**:

- **Advanced ability to gather information and accumulate data**:

- **Advanced knowledge of HR principles**:

- **Results driven**:

- **Proficient attention to detail**:

- **Curios and innovative**:

- **Ability to adapt and respond to change**:

- **Competent in using applicable software and/or systems**

**4. KEY ACCOUNTABILITIES**:
**Focus Area**

**Get results through individual contribution, effort and self management**

**Operational / Functional**

**1. Consistently delivers on all service level agreements**
**2. Quality results through cost effective service and on time support**
**3. Cost awareness and control**
**4. Technical expertise and advice**
**5. Technical/operating systems and models**
**6. HSE targets**

**1. Ensure creation of profiles in the system for all employees in an accurate and timely manner.**
**2. Review and approve all employee profile update requests including basic information as well as the employment information (e.g. salaries, promotions, cost centre, etc.)**
**3. Maintain and up to date employee records for all employees**
**4. Provide support to employees in employee self service**
**5. Resolve issues related to employee data management activities, if any, and escalate any unresolved issues to Employee Relations Head**
**6. Ensure that employees are notified of the rejected employee profile update requests along with the appropriate reason for request rejection**
**7. Assist in implementing and maintaining systems, policies and procedures related to Employee Data Management and HRIS to ensure adherence to company guidelines in addition to all policies and procedures that the Specialist’s superiors may see fit and applicable for the Employee Data Management operations**
**8. Contribute to preparation of Employee Data Management and HRIS related reports for the management, auditors, etc. as per the directions of the Employee Relations Head**
**9. Develop recommendations on best-in-class HRIS solutions to meet the system-related business requirements and HR objectives**
**10. Ensure strategic integration of HR processes, policy and procedure into the HR information systems**
**11. Coordinate between HR departments and IT department to ensure the HRIS requested is tested, delivered and effectively functioning and escalate any issues to Employee Relations Head**
**12. Perform any additional responsibilities passed on by Employee Relations Head as required**

**System Optimization**:

- **Analyse and report the need for system enhancement or customization**:

- **Assist to determine the validity of (other) modules within HRIS, ensure current modules are being utilised and optimized to the fullest and support the implementation/maintenance of various modules within the system**:

- **Contribute to provide advisory services and guidance to management regarding system requirements based on company resources and needs**:

- **Data entry/maintenance into the HRIS system and assure data integrity of HR information**:

- **Back-up liaison for HRIS**:

- **Recommend changes to current processes to provide more effective use of the HRIS, and participate in projects to implement these changes (i.e. onboarding and exits, org charts, employment changes, performance management, recruitment, etc)**:

- **Work closely and collaboratively with other Shared Service departments in ensuring enrolment system functionality meets the needs of the organisation and reflects the accuracy of the benefits renewal rates and policy**:

- **Assist in designing and maintaining essential workflows**

**Analytics**:

- **Generate, and maintain effective periodic and ad-hoc HR reporting (e.g. turnover, headcount, recruiting, organisation charts, and other key metrics to drive organisational effectiveness)**:

- **Assist to develop a dashboard of HR metrics to be presented at monthly, quarterly, and annual senior leadership meetings**:

- **Develop and generate ad hoc reports to provide HR with timely and accurate data**:

- **Maintain



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