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Executive Assistant

3 weeks ago

الرياض, Saudi Arabia Northern Trust Full time

Executive Assistant

**About Northern Trust**:
Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.

Northern Trust is proud to provide innovative financial services and guidance to the world's most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world's most sophisticated clients using leading technology and exceptional service.

**Role/ Department**:
Under direct supervision responsible for providing administrative support to managers or other partners in the Asset Owner department. Will work with the Saudi Arabia management team in the smooth and efficient running of the office, the role entails engagement with internal and external stakeholders. And responsible for the delivery of the highest quality service whilst also ensuring cost efficiency wherever possible. Previous administrative supportive experience or completion of professional administrative support training is required.

**The key responsibilities of the role include**:

- Provides administrative support to senior managers or other partners in the Asset Owner department
- Composes and creates documents, spreadsheets and/or presentations
- Maintains and organizes paper and the data bases files
- Ensures confidentiality
- Handles and confirms travel arrangements and processes travel expense reimbursements
- Process invoices and manages internal process
- Diary organisation and management for senior managers in the team
- Supports the arrangement of internal/external meetings/training and makes necessary room bookings and associated refreshments
- Helps with printing and binding of materials; internal and externally
- Supports the team for help with the management of events/conferences
- Works on special projects, such as gathering, inputting and compiling information for reports as required by manager or other partners in the department
- May track or monitor expenses for the department
- May greet or assist prospects and/or vendors
- Responsible for identifying and resolving problems within established guidelines
- Expected to use some initiative but refer more complex problems to supervisors/experts
- Works effectively as a team member but also independently
- Manages multiple pieces of work efficiently and effectively
- Maintains strong relationships with our EA/PA/Admin assistants across the organisation
- Support Finance and HR teams in ensuring joiners and leavers related admin activities are managed.

**Skills/ Qualifications**:

- Good oral and written communication skills are required
- Basic Functional / Industry Knowledge is preferred
- Analytical and problem solving skills are required
- Preferably Arabic Speaking

**Working with Us**:
As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.

Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve Join a workplace with a greater purpose.

**Reasonable accommodation**

We hope you're excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people.

Job ID R135102