Commercial Office Manager

1 week ago

Qatif, Saudi Arabia Fugro Full time

Job Description

The Commercial Office Manager is responsible for overseeing the day-to-day operations and administrative functions of the commercial office. This includes managing office facilities, coordinating with vendors, and ensuring the efficient and effective delivery of support services to the commercial team.
- Key Responsibilities:

- Manage and maintain the commercial office space, including coordinating with facilities and property management teams to ensure a safe, clean, and well-functioning work environment.
- Oversee the procurement and distribution of office supplies, equipment, and other resources to support the commercial team's activities.
- Serve as the primary point of contact for external vendors and service providers, such as IT support, cleaning services, and office equipment maintenance.
- Organize and coordinate logistics for meetings, events, and business travel for the commercial department.
- Implement and maintain efficient office procedures, policies, and systems to enhance productivity and optimize workflow.
- Assist with the onboarding and training of new commercial team members, ensuring they have the necessary resources and support.
- Provide administrative support to the commercial leadership team, including calendar management, document preparation, and correspondence.
- Monitor and report on office-related budgets, expenses, and key performance indicators.
- Identify opportunities for process improvements and implement innovative solutions to enhance the overall efficiency of the commercial office.
- Qualification / Skills / Experience required:

- Minimum B.Sc. Or M.Sc. Level in Business Administration or related field.
- Minimum of 3-5 years of experience.
- Strong personality, goal-minded and proactive approach to teamwork, development of relationships, and a tenacity to seek out all possible opportunities.
- Demonstrable ability to both exceeds targets and work to tight deadlines efficiently.
- Competent ICT user including MS Word, PowerPoint, Excel, Outlook.
- Saudi national is preferred.
- Other Experience and Personal Leadership Expectations:

- Strong organizational and time management skills with the ability to multitask and prioritize effectively.
- Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
- Problem-solving skills and a proactive, customer-oriented approach to addressing and resolving issues.
- Knowledge of facilities management, vendor coordination, and office support best practices.

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