Senior Document Controller

1 week ago

Al Khobar, Saudi Arabia John Wood Group Full time

Wood is looking for Senior Document Controller for Document Management Project in NEOM. This is a 6-month contract and fully based in Al Khobar.

  • Register and transmit internal, vendor and client documentation for the project.
  • Check documentation to ensure that formats comply with company and client standards.
  • Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records.
  • Ensure all project documentation is imported into document management system and filed accordingly
  • Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
  • Archiving and retrieval of historical documentation
  • Assist and provide assistance to Wood personnel with respect to any document management system queries
  • Quality check of all Documentation prior to issuing/transmitting to client
  • Responsible for the handling of requests for new Document numbers/hard copy documentation
  • Scanning, printing and copying of project documentation
  • Process and record accurately all technical documentation in accordance with agreed procedures
  • Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
  • Run document control reports (if available and required) from the applied company or project document control system.
  • Ensure document management procedures satisfy project, client and regulatory requirements
  • Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)
  • Monitor progress of in-house and Client reviews of technical data
  • Contribute to compilation of final project dossiers, as built portfolios and archiving
  • Establish a systematic and comprehensive Project Filing System
  • Produce exception reports, comment overdue reports and any other reports for Project Management review
  • Minimum of 15 years of experience
  • Knowledge of MS Office
  • Knowledge of ACONEX, SharePoint/Documentum/ProjectWise or similar electronic document management system
  • Knowledge of Adobe - Communication skills - both written and verbal
  • Excellent organizational skills and a logical and ordered approach
  • Effective communication and interpersonal skills
  • Strong team player
  • Ability to work in a high - pressure environment, pay strict attention to detail and ensure the accuracy of the output

**Diversity Statement**

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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