Secretary (Saudi National)

In a world of possibilities, pursue one with endless opportunities. Imagine Next

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We’ve got what you’re looking for.

Parsons is looking for an amazingly talented **Secretary**to join our team

**What You'll Be Doing**:

- This category includes occupations concerned with preparing, transcribing, transferring, systematizing, and preserving both written and computerized communications and records; gathering and distributing information.
- The duties in this category also include: operating office machines; storing, distributing, accounting for stores of materials; distributing mail and delivering messages.
- Other administrative support and clerical duties may be required.
- Filing, taking phone calls, scheduling appointments, making travel arrangements.
- This position provides principal secretarial support in an office, usually to one individual, and, in some cases, to the subordinate staff of that individual.
- The Secretary maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff, works fairly independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. Computers may existing the environment, requiring working knowledge of certain office software programs.
- Generate and update spreadsheets/SharePoint, track deliverables; ensure all appropriate forms adhere to Client and Parsons guidance and policy.
- Manage the day-to-day activities of a large, professional office team, including directing support staff as the team grows.
- Coordinate with key administrative stakeholders to ensure smooth operation of the delivery team office and uninterrupted support to the senior leadership team.
- Perform tracking and management of internal and external tasks as required by the senior leadership team.
- Monitor and track overall financial administration efforts and ensure compliance with policy and guidance, in coordination with internal stakeholders as required.

**What Required Skills You'll Bring**:

- Exemplary professional attitude and demonstrated ability in exercising tact, diplomacy, good judgment, and customer service and support, as well as the ability to interface effectively with a variety of people.
- Demonstrated experience with verbal and written communication and coordination skills to effectively work with individuals at all levels.
- Demonstrated experience with supporting large, professional teams in challenging environments, working to deadlines and budgets.
- Ability to manage and work in a team, deliver objectives and targets.
- Liaise with other departments, disciplines or any other internal and external stakeholders such as contractors, subcontractors, suppliers, government agencies, consultants, or investors, or others as necessary.
- Perform various coordinating tasks and administrative duties such as maintaining department documentation.
- Perform administrative functions between other offices as necessary.
- Filing, photocopy documents and distribute as required per Client standard procedures.
- Maintain documents by listing the documents and storing them at the designated places.
- Act as point of contact and coordinate departmental telephone calls as required.
- Prepare and develop statistical work-related reports as needed.
- Provide administrative support in work related responsibilities.

**What preferred education/ experience is required**:

- Bachelor’s Degree in Business Administration or equivalent Diploma or professional equivalent.
- Demonstrated experience of managing significant size professional offices.
- Demonstrated experience of managing significant size office support staff team.
- Demonstrated experience of managing the budget for significant size professional office.
- Demonstrated experience with creating and maintaining databases, summary data, spreadsheets, graphic documents, and maintaining associated websites
- Strong written and verbal communication (English and Arabic), organizational, and interpersonal skills, as and the ability to meet deadlines.
- 5+ years of directly related work experience.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars Imagine next and join the Parsons quest—APPLY TODAY