Project Administrative Assistant

5 days ago

Medina, Saudi Arabia Egis Group Full time

**Company Description**
Egis is the Project Management Consultant for the Diriyah Gate project, handling Packages 3 and 5. Our role is to oversee the full construction and delivery of several communities — from residential, offices, and hotels to civic and public areas. Package 3 covers the Media and Southern districts, while Package 5 focuses on the Northern and Civic areas. Basically, Egis ensures everything is built safely, on time, and to the highest international standards for this iconic Vision 2030 development.

We are seeking a motivated and detail-oriented fresh graduate to join our AlUla team as a Project Administrative Assistant.
This role provides essential support to the project management and HR functions, ensuring smooth coordination of administrative, financial, and recruitment-related activities.

**Key Responsibilities**
- Follow up with project employees to ensure timely and accurate submission of timesheets.
- Support timesheet consolidation and verification for reporting and invoicing.
- Assist in collecting and preparing data required for project invoicing.
- Coordinate with the finance and project control teams to ensure supporting documentation is complete.
- Support the HR team with scheduling and coordinating interviews.
- Provide general administrative support to the Project Director and management team.
- Assist with preparing reports, meeting notes, and project documentation.
- Manage and organize project documentation, correspondence, and filing.
- Contribute to maintaining a professional and collaborative work environment.

**Qualifications**
- Saudi National
- Bachelor’s degree in Engineering, Business Administration, Management, or any related field.
- Fresh graduates are encouraged to apply.
- Previous experience or internship in administrative or coordination roles is an advantage.
- Strong communication and interpersonal skills in English and Arabic.
- Excellent organizational skills and attention to detail.
- Proficiency in Microsoft Office tools (Excel, Outlook, Word, Teams).
- Eagerness to learn and adapt in a fast-paced project environment.

  • Principal Contract Administrator

    3 days ago

    Medina, Saudi Arabia Parsons Full time

    Following a recent review of the current staffing levels as well as the review of future resources and succession capability, Saudi Arabian Parsons Limited (SAPL) are looking to hire a **Senior Contracts Administrator **to work within the Construction Supervision Department at the **Yanbu Industrial City Program **. The role will cover all pre and post...

  • Administrator

    5 days ago

    Medina, Saudi Arabia AECOM Full time

    Company Description **At AECOM, we’re delivering a better world.** We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive. Our clients trust us to bring together the best people, ideas,...

  • Senior Contract Administrator

    2 weeks ago

    Medina, Saudi Arabia Parsons Full time

    Based at the Yanbu Industrial City Program on the West Coast of Saudi Arabia, Parsons is now seeking an **Senior **Contracts Administrator **to join the Team, due to the increasing workload and productivity at the Program. In this role, you will be r esponsible for all assigned pre and post award contract administration functions. Provide supervision,...

  • Senior Hospital Assistant

    2 weeks ago

    Medina, Saudi Arabia King Faisal Specialist Hospital and Research Centre Full time

    Provides complete support for all office activities for the supervisor of the assigned area. **Essential Responsibilities and Duties**: 1. Controls the conduct of all general affairs which affect the supervisor of the assigned office. 2. Serves -as primary contact for persons seeking appointments with the assigned supervisor arrangingsuch appointment to...

  • Contracts Administration Supervisor

    3 days ago

    Medina, Saudi Arabia Parsons Full time

    Following a recent review of the current staffing levels as well as the review of future resources and succession capability, Saudi Arabian Parsons Limited (SAPL) are looking to introduce a **Contracts Administrator Supervisor **to work within the Construction Supervision Department at the **Yanbu Industrial City Program **and oversee the Departments...

  • CEO Personal Assistant

    1 week ago

    Medina, Al Madīnah al Munawwarah, Saudi Arabia BasharSoft Full time $30,000 - $60,000 per year

    Personal Assistant to CEOLocation: Madinah, Saudi ArabiaCompany: Media Production, Video Editing, and Sports Club ManagementJob OverviewWe are looking for a highly organized, proactive, and reliable Personal Assistant to provide comprehensive support to our CEO. The ideal candidate will be responsible for managing daily schedules, handling correspondence,...

  • Assistant Consultant Ophthalmology

    5 days ago

    Medina, Saudi Arabia King Faisal Specialist Hospital and Research Centre Full time

    Assists in providing medical care in the field of Ophthalmology and supervises interns and residents, in accordance with current medical staff bylaws, rules and regulations and the hospital’s policies and procedures. **Essential Responsibilities and Duties**: - Clinical Responsibilities - Assists the Consultants in providing required patient care and...

  • Protocol Assistant

    7 days ago

    Medina, Saudi Arabia King Faisal Specialist Hospital and Research Centre Full time

    Assists in performing a variety of functions to facilitate the Hospital’s medical care services to the Royalties and Protocol patients, including processing of documents associated with their appointments, admissions, billing and liaison (escort services). **Essential Responsibilities and Duties**: 1.Assists in coordinating and making arrangements for...

  • Senior Project Management Specialist

    5 days ago

    Medina, Saudi Arabia King Faisal Specialist Hospital and Research Centre Full time

    provides support in project planning and implementation and coordinates day-to-day tasks. **Essential Responsibilities and Duties**: 1.Recommends a best-approach strategic programs, and projects, including processes and models. 2.Assists with the development of the assigned programs and liaises the strategic projects in the Hospital. 3.Coordinates with...

  • Assistant Consultant, Pediatric Critical Care

    3 days ago

    Medina, Saudi Arabia King Faisal Specialist Hospital and Research Centre Full time

    Assists in providing medical care in the field of Paediatric Critical Care and supervises interns and residents, in accordance with current medical staff bylaws, rules and regulations and the hospital’s policies and procedures. **Essential Responsibilities and Duties**: - Clinical Responsibilities - Assists the Consultants in providing required patient...