Executive Assistant

3 days ago

جدة, Saudi Arabia Jamjoom Pharma Full time

**Position Title: Executive Assistant**

**Location: Jeddah, Saudi Arabia**

**Job Purpose**

The VP KSA Secretary provides high-level administrative and organizational support to the Vice President (VP) for KSA. This role involves managing the VP’s schedule, coordinating appointments and meetings, handling sensitive correspondence, organizing travel, maintaining records, and assisting with a variety of administrative tasks. The Secretary ensures effective coordination and support to the VP, enabling them to focus on strategic leadership and operational objectives.

**Key Responsibilities**
- Maintain and manage the VP’s calendar, including scheduling appointments, meetings, and conferences.
- Attend meetings with or on behalf of the VP, document minutes, and ensure timely follow-up on action items.
- Handle all confidential documents and communications securely and with discretion.
- Coordinate and manage travel arrangements, including ticket bookings, accommodations, and itineraries.
- Prepare reports, presentations, and correspondence as required by the VP.
- Maintain and organize both electronic and paper records for easy access and retrieval.
- Monitor and manage office supplies, liaising with vendors to ensure cost-effective procurement.
- Support in preparing financial documentation, including invoices and expense reports.
- Conduct research, compile data, and create analytical reports or presentations for strategic purposes.

**Qualification & Experience**
- 3-5 years of experience in a similar role, preferably supporting senior executives in a pharmaceutical or multinational company.
- Bachelor’s degree in Business Administration or a related field.
- Saudi nationals are preferred.

**Preferred Skills**
- Proven experience as an executive secretary or administrative assistant.
- Proficiency in MS Office Suite and back-office systems, such as ERP.
- Solid understanding of office management and basic accounting procedures.
- Familiarity with technical vocabulary and operations within the pharmaceutical industry.
- Excellent organizational, multitasking, and time-management skills.
- Strong communication and interpersonal skills.
- Integrity and discretion in handling confidential and sensitive information.
- Proficiency in Arabic and English (written and spoken).

  • Executive Assistant

    3 days ago

    جدة, Saudi Arabia Big Fish Recruitment Full time

    The Role Our client is a leading Facilities Management company based in Jeddah. They are currently seeking a proactive and reliable Executive Assistant to join their team. The role will provide assistance to the Group CEO in various capacities such as managing calendars and correspondence, coordinating travel arrangements and other daily administrative...

  • Maintenance

    2 weeks ago

    جدة, Saudi Arabia The Executive Full time

    **Job Title**: ITI Fitter (Maintenance) **Location**: Saudi Arabia **Experience Required**: 6-9 Years **Salary**: Approximately 60,000 SAR per month - **VALID PASSPORT IS A MUST FOR VISA PROCESSING AND TRAVEL.**_ - **SALARY SLIP AND ALL QUALIFICATION CERTIFICATES ARE REQUIRED FOR APPLICATION.**_ **Key Responsibilities**: - **Regular maintenance and...

  • Female Executive Business Development Assistant

    21 hours ago

    جدة, Saudi Arabia Noir KSA Full time

    Job Title**:FEMALE Business Development Officer / Assistant (Restaurant Company)** Location**:Laysen Valley, Riyadh, Saudi Arabia** **About Us**: We are a high-end restaurant and hospitality business, dedicated to providing exceptional dining experiences and hospitality services. **Responsibilities**: - **Project Coordination**: Collaborate with internal...

  • Assistant Executive Housekeeper

    1 week ago

    جدة, Saudi Arabia Marriott International, Inc Full time

    **Additional Information** **Job Number**24056950 **Job Category**Housekeeping & Laundry **Location**The Jeddah EDITION, 7044 Al Kurnaysh Br Rd, Jeddah, Saudi Arabia, Saudi Arabia, 23613 **Schedule**Full Time **Located Remotely?**N **Position Type** Management **JOB SUMMARY** Entry level management position that focuses on supporting the day-to-day...

  • HR Executive

    2 weeks ago

    جدة, Saudi Arabia TSS Advertising Full time

    **Job Summary**: The HR Executive will be responsible for managing and supporting HR functions across the organization, ensuring smooth HR operations, employee relations, compliance with local labor laws, and the development of a positive and effective work culture. The role requires a dedicated and proactive individual with excellent HR knowledge,...

  • Personal Assistant

    2 weeks ago

    جدة, Saudi Arabia Qureos Inc Full time

    United Feed Co. is seeking a professional and highly organized Personal Assistant to join our team. As a leading agricultural company, we are dedicated to providing quality feed products to our customers. The Personal Assistant will play a crucial role in supporting our executives and ensuring smooth operations within the company. Key Responsibilities: -...

  • Personal Assistant to Gm

    2 weeks ago

    جدة, Saudi Arabia RAFFLES Full time

    **Company Description** Located adjacent to the residential tower, expert service and world-class luxury combine in the Raffles Hotel Jeddah, which is ready to welcome you and your guests at any moment. Here, the high standards, special touches, and trademark elegance of the Raffles brand are the ultimate compliment to the charm and beauty of a stay in...

  • Sterile Production Executive

    2 weeks ago

    جدة, Saudi Arabia Jamjoom Pharma Full time

    Jamjoom Pharma has in a very short span of time emerged, as one of the leading pharmaceutical companies in the Afrasia region. The geographical focus of the company is on countries in the Middle East, Africa, and CIS regions. Strategic focus on selected therapeutic categories has contributed to the rapid growth, market acceptance, and overall success of the...

  • Executive Sous Chef

    2 weeks ago

    جدة, Saudi Arabia RAFFLES Full time

    **Company Description** Located adjacent to the residential tower, expert service and world-class luxury combine in the Raffles Hotel Jeddah, which is ready to welcome you and your guests at any moment. Here, the high standards, special touches, and trademark elegance of the Raffles brand are the ultimate compliment to the charm and beauty of a stay in...

  • Purchasing Executive

    1 week ago

    جدة, Saudi Arabia Shangri-La Hotels Full time

    Shangri-La Jeddah Anchored on the new Jeddah Waterfront along the shores of the Red Sea, Shangri-La Jeddah sets a new standard for luxury in the city. Floor-to-ceiling windows throughout the hotel invite the outdoors in, and the stylish interiors reflect the endless blue of the sea and sandy beaches right outside. A dedicated Kids Club and supervised play...