Executive Secretary

4 days ago

Dammam, Saudi Arabia Prisma Metal Industrial Full time

Qualifications and Experience:

- Bachelor’s degree in Business Administration, Executive Secretary, or any related f field.
- Minimum of 3 years of experience in a similar role.
- Proficient in Microsoft Office programs (Word, Excel, PowerPoint, Outlook).
- Fluent in English (spoken and written).
- Strong organizational, time management, and communication skills (both written and verbal).
- Professional demeanor, tactful, and able to maintain confidentiality.

**Responsibilities**:
1. Acts on behalf of the General Manager’s Office Manager during their absence due to travel, illness, leave, or vacancy of the position.

2. Coordinates and manages the daily schedule of the Executive Director, including meetings, appointments, and travel arrangements.

4. Prepares and drafts reports, presentations, and administrative memos as needed.

5. Organizes internal and external meetings, ensuring all necessary documents and materials are prepared.

6. Attends meetings, records minutes, and follows up on action items.

7. Arranges the Executive Director’s travel plans, including flight and hotel bookings, itineraries, and related logistics.

8. Maintains and archives documents and information in an organized and confidential manner.

9. Coordinates with other departments to implement the Executive Director’s instructions and directives.

10. Prepares official correspondence and responds to communications in a professional manner.

11. Welcomes and receives visitors to senior management.

12. Ensures the availability of all office and stationery supplies required for senior management.

13. Performs any other administrative duties assigned by the Executive Director within the scope of administrative work.

Salary (8000-10000) SR

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