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Document Controller
3 weeks ago
**Company Description** Six Construct**, a subsidiary of the BESIX Group, is the largest Belgian construction company operating in the Middle East. The company combines the efforts of a highly skilled workforce, along with strategic planning and innovative use of technology to overcome the most complex business challenges. Six Construct is a multi-services company that operates in the construction of commercial and residential buildings, sport and leisure facilities, infrastructure and marine-related projects. The company currently employs a workforce of 16,000 in the Middle East, and a total of 19,000 worldwide.
As Document Controller, you will play a pivotal role in ensuring the efficient management and control of all project documentation. Operating within a dynamic and fast-paced environment, your responsibilities will encompass various aspects of document control to uphold the integrity and accuracy of project records.
- Maintain an efficient filing system to support information management.
- Handle the sending and receiving of documents from external organizations, edit paperwork for contract agreements, and ensure compliance with official policies and legal regulations.
- Coordinate with draughtsmen and the technical department to fulfil their requirements.
- Control all documents and drawings on-site.
- Issue transmittals for various documents (drawings, technical submittals, requests for information, method statements, contract drawings) for distribution.
- Prepare transmittals of shop drawings for client submission.
- Organize all documents (material submittals, method statements, calculation notes, RFIs, and drawings) in a proper filing system.
- Create graphical presentations of technical data.
- Perform daily and weekly backups of documents.
- Receiving the submittal reply documents from the client and send it to the Project Manager.
- Provide daily reports to the Technical Manager.
- Maintain logs of submittal and return dates for all documents.
- Keep all logs updated with the Contractual Submittal Documents (CSD) and distribute the CSD log weekly to concerned departments (latest submittals for materials, method statements, calculation notes, RFIs, and shop drawings).
- Generate monthly reports for technical personnel, site management, and consultants.
**Skills and Competencies**
- Strong understanding of document management principles, practices, and standards.
- Excellent organizational skills and attention to detail to manage large volumes of documentation accurately and efficiently.
- Effective communication skills and the ability to interact professionally with diverse stakeholders.
- Familiarity with construction industry standards, regulations, and contractual requirements.
- Fluency in English; knowledge of Arabic is desirable.
**Qualifications**
- Bachelor's degree in a relevant field (Business Administration, Engineering, Construction Management, Information Management) is preferred.
- Certification or training in document control or records management is advantageous.
- Proven experience as a Document Controller in large-scale construction projects, preferably within the Middle East region.
- Knowledge and experience in Aconex Software is highly preferred.
**Additional Information**
Six Construct is guided by our core values of respect, excellence, co-creation, passion, and unity. Our values are at the heart of everything we do, creating a diverse and inclusive workplace where everyone feels valued, secure, and motivated to reach their full potential.
